Contract Specialist - Procurement

Pima County•Tucson, AZ

3d•$51,292 - $71,822

About The Position

The Pima County Procurement Department is seeking a Contract Specialist for its Materials and Services Division. The position supports procurement and purchasing activities and works closely with Procurement Officers and County departments to draft contract amendments, analyze bids, assist vendors, maintain documentation, and ensure compliance with procurement policies and procedures. The role calls for strong communication and analytical skills, ethical public service, technical accuracy, and excellent customer service.

Requirements

Associate’s degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely related field, and one year of experience administering, developing, evaluating, and/or writing contracts.
Relevant experience and/or education from an accredited college or university may be substituted for the education and experience requirement.
Alternatively, one year of experience with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely related position.
Clearly document qualifying education and experience in the application’s Education and Work Experience sections.
Some positions require a valid Arizona Class D driver license at the time of application or appointment; required licensure must be maintained.
Successful candidates must complete a post-offer, pre-employment background screening, including verification of work history, education, and criminal conviction history.

Nice To Haves

At least two years of experience in contract administration, procurement, or public-sector purchasing.
At least two years of experience generating reports and analyzing data.
At least one year of experience using Microsoft Office Suite, particularly Word and Excel.

Responsibilities

Assist in preparing and issuing requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements.
Review and evaluate bids, proposals, and quotes for compliance with procurement requirements and specifications.
Work with internal departments and stakeholders to gather requirements, develop scopes of work, and define contract terms and conditions.
Coordinate contract negotiations and revisions with vendors, legal counsel, and other parties to align with program objectives and regulatory requirements.
Prepare and maintain accurate contract files, including contracts, amendments, change orders, and correspondence.
Monitor contract performance, timelines, deliverables, and expenditures for compliance with contractual obligations and budget constraints.
Facilitate communication and collaboration among internal departments, vendors, and other stakeholders involved in contract implementation.
Assist with issues and disputes related to contract interpretation, scope changes, and performance discrepancies.
Generate reports and dashboards summarizing contract status, performance metrics, and key milestones for management review.
Provide administrative support for contract activities, including invoice processing, payment tracking, and budget reconciliation.