Senior Contract Administrator

CCSWW•Seattle, WA

6d•$109,725 - $128,927

About The Position

Catholic Community Services of Western Washington (CCSWW) is seeking a strategic, collaborative Senior Contract Administrator to oversee the lifecycle of contracts and procurement activities across the organization. The role serves as the primary facilitator and initial reviewer for agreements, ensuring they are complete, compliant, and aligned with organizational policies, grant requirements, and operational needs before escalation to Legal, Finance, IT, and HR for final review. The administrator supports effective contract administration and procurement practices, translates complex legal and contractual language into clear guidance for non-technical staff, and promotes accountability, transparency, equity, and service. The position coordinates contract intake, reviews and routes a range of agreements, monitors compliance and renewals, supports procurement planning and competitive solicitations, and provides training and guidance to staff. It also supports audits, internal controls, policy and process development, and communication with organizational leadership and external partners.

Requirements

Bachelor’s degree in Business Administration, Public Administration, Finance, Law, or a related field; equivalent experience may be considered.
Five to eight years of experience in contract administration, procurement, grants management, compliance, or related roles.
Solid understanding of contract administration and legal processes.
Experience reviewing and administering contracts and procurement activities in excess of $400,000,000 in a nonprofit, public sector, or healthcare organization.
Familiarity with grant-funded agreements and nonprofit funding requirements, including Uniform Guidance / 2 CFR Part 200.
Ability to identify contractual risk areas and escalate issues appropriately.
Strong written and verbal communication skills, including the ability to explain complex contractual language to non-technical audiences.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office Suite and contract management systems.
Ability to support and uphold the mission, beliefs, and values of Catholic Community Services and Catholic Housing Services, and knowledge of and commitment to working within the Social Teaching of the Catholic Church.
Ability to contribute to a creative, collaborative, and respectful environment that promotes teamwork.
Attitudes, knowledge, and skills necessary to deliver culturally competent services and work effectively in multicultural situations.
Criminal history background check required prior to employment.

Nice To Haves

Graduate degree, such as a Juris Doctor or Master’s in Law.
Professional certification such as CPCM, CCCM, CPPB, CGMS, or Paralegal certification.
Experience supporting federal-, state-, or foundation-funded programs.
Experience with procurement and competitive solicitation processes.
Knowledge of nonprofit governance and compliance requirements.
Experience developing policies, templates, and process improvements.

Responsibilities

Coordinate contract intake, review, routing, and administration across the organization.
Conduct initial reviews of contracts, agreements, and amendments to identify compliance concerns, incomplete terms, insurance requirements, and potential risks.
Review and support vendor contracts, government funding agreements, grants and subgrants, MOUs, NDAs, leases, consulting agreements, and service contracts.
Coordinate contract review and approval workflows with Legal, Finance, HR, senior leadership, and program leadership.
Assist with contract negotiations and help staff understand contractual obligations and deliverables.
Maintain contract records, templates, tracking systems, and renewal cycles.
Monitor contract compliance and assist programs with reporting, invoicing, insurance, and performance requirements.
Guide staff on contract processes, organizational policies, and applicable regulations.
Support development and implementation of standardized contract procedures and internal controls.
Communicate with leadership about contract status, risks, and compliance matters.
Assist with contract- and grant-related audits, monitoring activities, and corrective action planning.
Build collaborative relationships with funders, vendors, contractors, and community partners.
Support procurement processes to ensure purchases comply with organizational policies and grant requirements.
Assist departments with procurement planning, bid documentation, vendor selection, and purchasing procedures.
Review procurement requests for completeness, appropriate approvals, and funding compliance.
Help align procurement activities with federal, state, and private funding requirements, including Uniform Guidance (2 CFR Part 200) where applicable.
Coordinate solicitation processes, including Requests for Proposals (RFPs) and competitive bid documentation.
Support vendor procurement documentation and record maintenance.
Track procurement activities and maintain transparency and accountability standards.
Provide staff training and technical assistance on procurement procedures and best practices.
Support equitable and inclusive procurement practices.