Senior Associate, Payroll Tax Analyst

BAYADA Home Health Care•Pennsauken, NJ

11h

About The Position

Working with a Supervisor or Director, the Senior Associate performs varied payroll duties, including serving as backup for weekly BAYADA Home Health Care payroll processing, independently processing payroll for one or more joint venture companies, reconciling assigned general ledger accounts, and backing up the Manager on ADP reconciliation. The role is intended to develop the ability to work in a supervisory capacity by leading, coaching, and training others. It is a mid-level professional-track position that offers training and continuing education to support a career in management and leadership within BAYADA. The Senior Associate handles payroll tax questions and adjustments, tax-account registrations, tax agency notices, reconciliations, filings, compliance reporting, and year-end payroll tax activities. The position also supports office payroll administration, employee data changes in Workday, employee inquiries, accounting policies and procedures, process improvements, special projects, and team coverage. The role may involve preparing reports and presentations, drafting professional correspondence, cross-training, and learning about the organization through technology training and site visits.

Requirements

Four-year college degree.
At least two years of successful experience in payroll functions.
Exemplifies compassion, excellence, and reliability, the characteristics of The BAYADA Way.
Effective project management skills, including the ability to facilitate and organize.
Well-developed presentation skills.
Excellent leadership, interpersonal, and motivational skills.
Exceeds performance standards and has a record of goal achievement.
Ability to work independently and be self-motivated, flexible, versatile, and creative.
Ability to organize information and files usefully and handle multiple tasks simultaneously.
Proficient in basic business software applications required for the job.
Willingness to recognize opportunities and constructively challenge the status quo in keeping with the organization’s entrepreneurial spirit.

Nice To Haves

Prior health care and home care experience.

Responsibilities

Demonstrate and communicate BAYADA’s core values and The BAYADA Way; develop working knowledge of the organization, its mission, services, people, policies, and procedures.
Assist the payroll team with employee tax questions, process tax adjustments, coordinate amendments with ADP, and set up and register new state and local tax accounts.
Submit and track tax agency notices with the tax service provider; research notices, determine root causes, resolve issues, and ensure tax setup is correct.
Review and post journal entries, prepare quarterly true-up files, and work on Federal and State wage matters.
Manage payroll year-end close and year-end tax activities, including wage reconciliations, tax filings, W-2 and W-2C reporting, and other compliance analyses.
Lead monthly and quarterly wage reconciliations and tax filing requirements; reconcile tax liabilities with third-party vendors.
Drive payroll efficiency and process improvements, and support payroll tax audit and compliance programs.
Independently research complex information by compiling statistics, analyzing data, and summarizing findings for review.
Participate in special projects; prepare reports and presentations using Microsoft Office and draft and distribute professional correspondence and announcements.
Learn organizational functions through technology training, hands-on learning, cross-training, and site visits; support the team and provide backup as needed.
Maintain office employees’ payroll information by managing and approving employee data changes in Workday.
Process weekly office payroll by reviewing and correcting hours, entering manual pay requests and rate changes, and processing terminations and new hires.
Configure direct deposit and tax information, including W-4 information, for office employees.
Participate in developing company accounting policies and administer approved accounting procedures.
Respond to employee questions about time entry, vacation accruals, and net pay calculations.
Complete quarterly Multi-Site Returns for required states and copy and distribute W-2 forms as requested.
Participate in proposing and drafting payroll policies and meet or exceed performance standards for office staff.
Work with Accounts Payable to ensure correct payment and timely filing of payroll taxes and garnishments.
Demonstrate flexibility regarding assigned tasks and perform other related duties as required or requested by the supervisor.