Senior Associate, Global Conferences & Events

Ares Management Corporation•New York, NY

8d•$135,000 - $165,000•Hybrid

About The Position

Ares is looking for a Senior Associate Event Manager to join the Ares Events Team. The Events team is part of the Global Client Solutions Group and based in New York, Los Angeles, and Mumbai. This person will lead planning and execution on mid-size events from initial conception to reconciliation, including pre-event organization, budget management, production management, onsite execution, staff management, senior management liaison, final cost analysis. They will also own pieces of complex conferences. Events are hosted virtually and in cities around the world that range in size from 20 to 300 attendees. The successful candidate will deliver upon both on-going responsibilities to run existing processes and will also assist with creating new processes for global conferences and operations within the Global Client Solutions Group. This person will be responsible for venue selection, vendor relationship management, logistics management – production schedules, audio-visual and technology requirements, registration, compliance preclearance (if relevant), event collateral (signage, gifts, name tags), food and beverage selection, speaker management, space and meeting room allocations. They will also effectively interface and liaise with the Relationship Managers within the Global Client Solutions Group and Investor Relations teams are Ares.

Requirements

8-10 years of experience in financial services events
Strong proficiency in Excel, PowerPoint and general Microsoft Office programs
Proficiency in Cvent, Excel, PowerPoint and Word
Ability to excel in a fast-paced, demanding environment while maintaining the highest quality standards
Approximately 30% of global travel will be required
Ability to successfully manage multiple priorities and competing demands; result oriented
Strong communication skills and team orientation; capability of interacting with key stakeholders to direct prioritization of related activity
Strong client service orientation
High accuracy and detail orientation
Good judgment in terms of escalating issues vs. solving problems independently
A solutions-oriented self-starter with ability to see the big picture
A demonstrated ability to research and leverage available resources to accomplish the task at hand
Comfort in dealing with ambiguity and uncertainty in a dynamic and fast-paced environment
Ability to be flexible in terms of hours in order to coordinate with team members across various time zones
An analytical mind and a passion/interest in bringing new ideas to increase efficiency of existing processes
Dependable, great attitude, highly motivated and a team player
Ability to handle confidential information appropriately
Highly resourceful; able to collaborate; strength in time management with high stakes deadlines

Responsibilities

Responsible for lead planning and execution on mid-size events from initial conception to reconciliation; including pre-event organization, budget management, production management, onsite execution, staff management, senior management liaison, final cost analysis
Partner with event lead to own specific pieces of large flagship events
Deliver flawless events; including pre-con meetings, overall management of the event, working directly with the GCS team as well as Investment Leadership, Product Management, and various other stakeholders across the firm.
Demonstrated ability to understand, analyze and articulate key themes, issues, risks and articulate all those elements to GCS Leadership and stakeholders
Ability to carefully consider consequences / outcomes, think before acting / speaking, demonstrate strong awareness, make sound decisions, serve as a trusted partner
Mentor junior team members
Partner with the Global Conferences & Events team to research and plan event schedules that will best meet the needs of target markets within geographic regions; support the design, planning, implementation, marketing and coordination of events, conferences, roadshows, and logistics
Organize and prepare for investor meetings as they relate to existing investors, including creating agendas, scheduling tours, and ensuring that all materials are prepared in a timely manner
Ensure an engaging client experience and achievement of program objectives by consistently meeting deadlines on assigned events and projects and keeping stakeholders apprised
Responsible for event RSVP tracking in Cvent & Salesforce, speak to registration statistics and report to Relationship Managers & Investor Relations teams
Take on ad hoc projects as needed