Events & Conferences Lead

Normal Computing Corporation•Palo Alto, CA

19h•$160,000 - $210,000

About The Position

Normal Computing is an applied AI company working on AI and silicon, foundational hardware and software for the semiconductor industry, critical AI infrastructure, and broader systems. The Events & Conferences Specialist will help communicate the company’s hardware and applied AI work to customers, talent, investors, and industry leaders. This role is part of a scaling Communications and Marketing team and produces Normal-hosted events while delivering the company’s participation in industry conferences and executive appearances. Reporting to the Head of Communications, the role owns hands-on event delivery from an approved brief through on-site execution and follow-up. It contributes ideas and develops engaging formats and activities for company-hosted events, and may coordinate hardware demonstrations at major conferences or support executive appearances at international forums. The role works with senior leaders, VIP guests, internal teams, and production partners to deliver events.

Requirements

Experience delivering conferences, events, or live productions; the posting suggests two to four years of experience or equivalent demonstrated capabilities through another background.
Ability to show events personally delivered and explain the part owned.
Sound operational judgment, including making sensible tradeoffs and knowing when to act independently or raise a decision or problem to a manager.
Proactive ownership, including anticipating problems, removing roadblocks, or recovering projects.
Ability to work with busy executive offices, negotiate last-minute changes with producers, and put speakers at ease.
Ability to advocate for event needs while making people feel well looked after and handling sensitive conversations with discretion.
Experience with mission-critical events or live productions representing a brand to important audiences, with the ability to explain personal ownership, pressure management, and protection of quality, deadlines, and external relationships.
Technical curiosity and ability to learn Normal’s technology and products sufficiently to understand event and demo requirements and ask useful questions.
Willingness to travel for team collaboration, industry conferences, and company-hosted events as needed.

Responsibilities

Maintain a central pipeline of owned and sponsored events, track schedules, staffing, and production capacity, and flag resource conflicts.
Confirm event needs and prepare participants in coordination with GTM, Talent, and other internal teams.
Arrange venues and registration within the approved brief, with Social & Brand leading the audience experience.
Source event vendors, develop scopes and estimates, track spending against budgets, and coordinate contracts with Finance and Legal.
Coordinate with Design and production partners on booths, signage, presentations, and branded materials; gather specifications, consolidate feedback, check proofs, and arrange production, shipping, and inventory.
Arrange hardware deployments, setup, and rehearsals; technical teams own demo content and readiness.
Handle speaker and VIP briefings, arrivals, and stage logistics, as well as press schedules, preparation, and approved materials with Media & PR.
Drive on-site setup, run-of-show, and teardown; keep crews and participants ready and solve problems on site.
Represent Normal at conferences and events by welcoming guests, engaging attendees about the company’s technology and products, building relationships, and connecting people with colleagues.
Hand relevant contacts, requests, and conversation context to GTM, Talent, or the appropriate team for follow-up.
Coordinate vendor returns, invoices, payments, refunds, and credits with vendors and Finance.
Capture attendee questions, event results, and lessons for future events.