Senior AP Specialist

Bombas•New York, NY

13h•$63,000 - $73,000•Onsite

About The Position

Bombas is seeking a detail-oriented, dependable team player to join its Accounting Team as a Senior Accounts Payable Specialist. Based at Bombas HQ in New York City and reporting to the Accounting Manager, this person will manage day-to-day accounts payable, employee expense, corporate card, and payroll accounting activity, and prepare a defined set of month-end account reconciliations. The role calls for 2–4+ years of relevant experience, hands-on NetSuite experience, and the ability to quickly learn existing systems and strengthen processes. The position covers invoice processing in Tipalti and NetSuite, purchase order billing and three-way matching, employee expenses and corporate cards, payroll journal entries and related tax remittances, account reconciliations, month-end close support, and occasional sales and business tax submissions. The specialist will work with vendors, employees, budget owners, Procurement, People Ops, and audit partners to resolve questions and discrepancies, meet deadlines, and improve workflows and documentation.

Requirements

2–4+ years of accounts payable, payroll accounting, or general accounting experience.
Hands-on experience with NetSuite.
Experience preparing balance sheet reconciliations.
Proficiency in Microsoft Excel, including VLOOKUPs/XLOOKUPs and pivot tables.
Impeccable attention to detail.
Strong organizational and time-management skills.
Ability to consistently meet weekly payment and month-end close deadlines accurately.
Ability to ramp up quickly on systems and processes, follow through, multitask, and balance priorities.
Clear, professional communication with vendors, employees, and cross-functional partners.
Trustworthiness and discretion when handling confidential payroll and compensation information.
Proactive communication, including flagging risks, payment timing, and deadline concerns early.

Nice To Haves

Experience with Tipalti, Concur, Chase, Rippling, and/or FloQast.
Working knowledge of payroll accounting, including tax, 401(k), and benefits liabilities.
A track record of improving processes or adopting new tools, including AI and automation.

Responsibilities

Process vendor invoices in Tipalti and NetSuite, ensuring accurate general ledger coding, proper approvals, and timely posting.
Execute weekly payment runs in Tipalti, including preparing payment batches, validating vendor details, and resolving payment exceptions.
Support purchase order billing and three-way matching as volume and capacity require.
Review employee expense reports in Concur for policy compliance and supporting documentation, and process reimbursements on schedule.
Manage Chase corporate card activity, including transaction review, coding, and maintenance of the corporate card clearing account.
Record payroll from Rippling each pay cycle and prepare journal entries for payroll taxes, 401(k), and benefits.
Remit withholding taxes related to non-qualified stock option exercises accurately and on time.
Prepare monthly balance sheet reconciliations in FloQast, investigate reconciling items, and work with the reviewer to clear open balances before close deadlines.
Respond professionally and promptly to vendor and employee inquiries about invoices, payments, and reimbursements.
Support internal and external audit requests related to accounts payable, expenses, and payroll.
Identify opportunities to improve accuracy and efficiency in accounts payable and expense workflows.
Develop and update standard operating procedures and desk documentation, and onboard and guide junior colleagues on accounts payable and expense workflows.
Partner with budget owners, Procurement, and People Ops to resolve billing, general ledger coding, or payroll discrepancies.
Support ad hoc sales and business tax submissions, including NY CRT, OH CAT, and IL prepayments.

Benefits

Employer-paid health, medical, and dental benefits.
401(k) with employer match.
Paid parental leave.
Equity for all full-time employees.
Flexible paid time off for full-time employees, including over 20 paid company holidays, year-round Flexible Fridays, and unlimited vacation, sick, and wellness days.
Monthly phone stipend for full-time employees.
$100 monthly wellbeing reimbursement for full-time employees.
Annual bonus and equity target award opportunities may be included in the total rewards package.
Office lunches, offsite team outings, and company retreats.
Snacks and socks, and a fun, relaxed office environment.
Regular team volunteering.