Senior AP Accountant

Teso Life • New York, NY

2h • Onsite

About The Position

The Senior AP Accountant is a key member of the Finance team responsible for accounts payable and payment processes. The role manages vendor invoice review and posting, AP aging, vendor reconciliations, payment preparation, AP-related close, and balance sheet reconciliations, and assists the Accounting Manager in implementing procure-to-pay (P2P), vendor onboarding, payment approval, and other key processes and controls. The role reviews invoices, purchase orders and receipts, approvals, vendor master data, payment documentation, and aged open items; identifies duplicate or incorrect payments, cut-off issues, unusual balances, and potential fraud risks; and drives resolution. It also provides technical support for NetSuite and AP system implementation, audits, process standardization, and junior AP staff development.

Requirements

• Bachelor’s degree or higher in accounting, finance, auditing, or a related field.
• At least 5 years of accounting, audit, or finance experience.
• Solid experience with AP, payment processes, vendor reconciliations, and month-end close.
• Strong knowledge of AP, accrual accounting, AP cut-off and accruals, vendor reconciliations, payment terms, P2P controls, and balance sheet reconciliations.
• Proficiency in Excel.
• Strong integrity, accountability, and attention to detail.
• Ability to identify payment risks and unusual data, with strong reconciliation, issue identification, and problem-solving skills.
• Ability to work independently under strict deadlines and communicate effectively across departments and with vendors.

Nice To Haves

• CPA, Chinese CPA, or equivalent professional qualification.
• Experience in multi-entity environments, chain retail or consumer industries, or high-growth companies.
• Experience with ERP/NetSuite, AP automation, or banking payment systems.

Responsibilities

• Process or review vendor invoices for completeness, accuracy, and appropriate accounting treatment, including vendor, amount, entity, department or store, GL account, period, and other dimensions.
• Match purchase orders, goods receipts or service completion, invoices, and approvals under company P2P procedures; perform applicable two-way or three-way matching and follow up on exceptions.
• Monitor timely invoice posting and identify duplicates, pricing errors, missing support, cut-off issues, and unusual transactions.
• Prepare payment lists and supporting packages using contracts, payment terms, AP aging, the payment calendar, and approval status.
• Review payment amounts, vendor banking details, payment methods, entities, approval authority, and supporting documents; hold and escalate unusual or high-risk payments.
• Assist the Accounting Manager with ACH, wire, and check processes and post-payment verification; resolve rejected or returned payments, duplicate payments, refunds, and other exceptions.
• Perform or review vendor statement reconciliations against the AP ledger, credit memos, unpaid invoices, and payment records.
• Follow up on aged invoices, debit or credit balances, prepayments, vendor credits, duplicate payments, and disputes, coordinating resolution with responsible departments.
• Help maintain vendor master data, including W-9s, tax and banking information, and other required records; follow verification and approval requirements for high-risk changes.
• Complete AP close activities, including cut-off, identification of unrecorded invoices, expense or AP accruals, reclassifications, and adjustments.
• Reconcile AP, accrued liabilities, prepayments or vendor deposits, and other assigned balance sheet accounts monthly; ensure agreement between the GL and subledgers or supporting schedules.
• Analyze AP aging, unusual debit balances, aged items, and monthly movements; explain differences and drive adjustments and clearing.
• Execute controls for vendor onboarding, PO/invoice/receiving matching, invoice and payment approval, vendor bank verification, and segregation of duties.
• Check AP and payment support and approval evidence for completeness; follow established approvals and controls.
• Identify AP/P2P control weaknesses, duplicate work, and efficiency issues; recommend improvements and support SOPs, standard templates, and process optimization.
• Participate in NetSuite ERP and AP/payment system testing, data migration, vendor master cleanup, open AP imports, and go-live preparation.
• Validate data flows and interfaces for PO-to-bill, AP subledger-to-GL, payments, and vendor credits; follow up on system exceptions and data discrepancies.
• Support AP automation, electronic approvals, standardized vendor documentation, and reporting improvements.
• Support external audits, tax reviews, and special examinations by preparing AP aging, invoice and payment samples, vendor reconciliations, accruals, and PBC materials and responding to inquiries.
• Coordinate with Procurement/Merchandising, Operations, SCM, GL, Tax, Treasury, IT, and vendors to resolve invoice, payment, reconciliation, and system issues.
• Guide junior AP staff, review workpapers, and share AP/P2P practices; escalate significant payment or vendor exceptions, suspected fraud, and control issues.

Benefits

• 401(k)
• 401(k) matching
• Paid sick leave
• Employee discount
• Health insurance
• Paid time off
• Quarterly performance-based bonus, subject to the eligibility requirements, performance criteria, and terms of the company's bonus program

What This Job Offers

• Job Type: Full-time
• Career Level: Senior