AP Senior Accountant

UNITED FOOD AND COMMERCIAL WORKERS•Washington, DC

2d•$98,000 - $113,000•Onsite

About The Position

The Senior Accountant provides leadership and oversight for the Accounts Payable function at the United Food and Commercial Workers International Union. The role ensures accurate and timely transaction processing, effective internal controls, reliable reconciliations, and compliance with organizational policies and reporting requirements. It supervises and develops staff, manages workflow and coverage, supports audits and financial reporting, and collaborates with Accounting leadership on annual budget preparation and departmental initiatives. The position is based on-site in Washington, DC, near Metro, and is a full-time exempt role. It is performed in a normal office environment with a usually moderate noise level and an intense, deadline-oriented atmosphere. Extended or irregular hours may be necessary, particularly during year-end close and audit periods.

Requirements

Bachelor’s degree in accounting.
Minimum of seven years of progressive Accounts Payable or accounting experience.
Supervisory experience.
Proven experience with computerized accounting and Accounts Payable systems.
Strong spreadsheet, reconciliation, analytical, and quantitative skills.
Strong written and oral communication skills.
Ability to supervise and develop staff and manage a high-volume Accounts Payable operation.
Expertise in payment processing, vendor management, account and credit-card reconciliations, internal controls, audit support, annual budget preparation, financial reporting, systems implementation, and handling confidential financial information.
Ability to work effectively in a deadline-driven, confidential office environment, manage multiple priorities, and work extended or irregular hours when necessary.
Ability to perform the physical demands of the role, including computer keyboard use, close vision, prolonged sitting, stooping, bending, and reaching.

Nice To Haves

Experience working within a labor organization or union environment.
Sage Intacct experience.

Responsibilities

Supervise the Accounts Payable group, manage workflow and coverage, coordinate task assignments, and provide backup support across disbursements, receipt requests, PN-3 processing, rent receipts, sales and use taxes, subsidy reconciliations, and related reporting.
Coach and develop Accounts Payable staff through feedback, performance evaluations, goal setting, and development planning, and address performance concerns in accordance with organizational policies.
Participate in Accounting management meetings, report on Accounts Payable operations, and recommend process, control, and workflow improvements.
Review daily Accounts Payable transactions for accuracy, completeness, and compliance with accounting standards and organizational policies.
Review financial and LM-2 coding of Accounts Payable invoices for accuracy, consistency, and compliance with reporting requirements.
Review vendor payments to support accurate year-end Form 1099 reporting.
Review and validate new electronic vendor-payment processes for appropriate authorization, documentation, and internal controls.
Supervise the PN-3 recurring-payment process and related setup guidelines.
Perform and review corporate credit-card reconciliations, verify receipts, business purpose, approvals, account coding, and supporting documentation, and follow up on missing or incomplete items.
Perform and review bank and other general ledger account reconciliations, investigate variances and outstanding items, and ensure timely resolution of discrepancies.
Perform and review clearing-account reconciliations, investigate outstanding items, and ensure timely resolution of discrepancies.
Manage accounting and reconciliation of direct-billed travel transactions, including preparing and reviewing journal entries, validating supporting documentation and account coding, and resolving outstanding items.
Prepare and review reclassification journal entries, ensuring transactions are recorded in appropriate accounts, departments, and reporting categories and have complete documentation.
Collaborate with internal stakeholders to complete subsidy reconciliations accurately and on schedule.
Process monthly pension transfers for U.S. and Canadian accounts.
Prepare annual depreciation schedules and related journal entries for UFCW Building, WLM Building, and tenant capital improvements.
Generate quarterly financial statements for Gorman and Housewright scholarship funds.
Assist in preparing and reviewing annual budget materials, supporting schedules, and requested revisions.
Evaluate Accounts Payable procedures and internal controls, recommend process and workflow improvements, and identify opportunities for automation in a paperless electronic-payment environment.
Develop and maintain Accounts Payable training materials, accounting manuals, and procedure documentation; train new hires on PN-3 processes, system requirements, and internal controls; and facilitate additional training as needed.
Compile Accounts Payable information, schedules, and records required for the annual audit.
Ensure proper document management, including saving documents in SharePoint and overseeing compliance with document-saving practices within the Accounts Payable group.
Prepare accounting reports for management as requested.
Maintain strict confidentiality regarding UFCW records and financial information.
Perform other duties and special projects as assigned.

Benefits

Comprehensive health insurance coverage.
Life insurance, with the option to purchase supplemental life insurance at favorable rates.
Retirement Savings Account.
401(k) plan with employer matching.
Pension plan.
Dependent care reimbursement account program.
Health care reimbursement account program.
Transportation program benefits.
Three weeks of paid vacation.
12 days of paid short-term sick leave.
Extended Sick Leave program.
Paid parental leave.
Prepaid Legal Plan for DC, MD, and VA.