Senior Analyst, Grants & Reporting

Aspire Public Schools • Oakland, CA

3d • $84,564 - $108,556

About The Position

The Senior Analyst, Grants & Reporting supports Aspire NorCal by ensuring federal, state, local, and other grants are recorded in accordance with grant compliance requirements and nonprofit accounting standards. The analyst tracks, monitors, and reports on grants, prepares funding applications, and ensures grant spending is accurate and compliant. The role prepares timely grant reports, monitors spending against budgets, and works with Finance, Accounting, Development, and Instructional Support teams to meet grant deadlines and requirements.

The position participates in the grant award process from application through award notification and kickoff, and may lead grant project status meetings. It also manages grant-related payroll allocations and reconciliations, prepares journal entries, supports financial close and reporting activities, maintains grant documentation, and helps improve accounting systems and processes. The role supports grant audits and contributes to Aspire’s mission, vision, and values, including antiracism, while upholding confidentiality and ethical standards. It also supports the new service-level agreement under which Aspire NorCal will provide finance, accounting, and payroll services to Aspire LA.

This is a full-time, exempt position. The salary range is $84,564 to $108,556 annually, commensurate with experience. Work location and in-person expectations are still being finalized. A portion of the department’s budget is expected to depend on a multi-year service agreement with Aspire LA; if the agreement is not finalized, renewed, or is ended early, department positions may be affected. Employment is at-will.

Requirements

• At least 3 years of experience in accounting, financial reporting, grant reporting, and/or financial analysis.
• Advanced proficiency in Excel, including VLOOKUPs and pivot tables.
• Excellent financial analytical skills and thorough knowledge of federal, state, and private grant accounting, compliance, and reporting.
• Solid understanding of financial statements.
• Strong time management and organizational skills, with the ability to work independently and complete tasks accurately and on time.
• High accountability, appropriate follow-up, and a sense of urgency.
• Strong attention to detail and accuracy.
• Strong customer service orientation and communication skills, ability to work well with others, and ability to maintain positive relationships.
• Flexibility and ability to learn and use new technology and applications.
• Ability to maintain confidentiality.

Nice To Haves

• Bachelor’s degree in Finance or Accounting; relevant experience may be considered instead.

Responsibilities

• Track, monitor, and report federal, state, private, and local grant expenses, and prepare and submit reimbursement applications and requests.
• Submit federal and state grant applications as needed, including applications for Federal Title funding and State Mandate Block Grant funding.
• Coordinate with Finance, Development, and Instructional Support to ensure reports are timely and meet compliance requirements.
• Participate in the grant award process from application through award notification and kickoff meetings, and lead grant project status meetings as needed.
• Ensure grant funds are spent in accordance with administrative and financial policies and applicable program guidelines.
• Collaborate with the Senior Finance Director on facility-related grant applications and funding, including SB 740 and CSFA grants, and reconcile SB 740 awards against forecast expectations.
• Reconcile cash and expenses for donations and grants from individuals and foundations with Accounting and Development; review agreements to determine whether new resource codes are needed.
• Prepare ongoing grant reports and updates for the Development team and sponsors.
• Manage grant payroll allocations, monitor Personal Activity Report (PAR) forms, and reconcile payroll postings to PARs.
• Prepare journal entries, review payroll allocations and expenses, and reconcile grant resources as part of monthly, quarterly, and annual close processes.
• Perform financial support work including attendance reporting, interim reporting, LACOE monthly reporting, reclasses, and year-end preparation.
• Document grants, timelines, and compliance requirements, and recommend and implement improvements to accounting systems and procedures.
• Collaborate with Finance, Accounting, and other compliance stakeholders on audits conducted by federal and state agencies.
• Implement process improvements as needed.
• Support Aspire Public Schools’ mission, vision, and values, including antiracism, and uphold confidentiality standards and the code of ethical behavior.
• Perform other related duties as required and assigned.
• Support the service-level agreement under which Aspire NorCal will provide finance, accounting, and payroll services to Aspire LA.

Benefits

• Eligible for Aspire health benefits.
• Retirement through CalSTRS or CalPERS, depending on role credential requirements.
• 403(b) option.
• Paid time off.
• Additional teammate benefits to be determined under an employee value proposition to be shared prior to offer.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior