Senior Analyst, Grants & Reporting

Aspire Public Schools • Oakland, CA

1d • $84,564 - $108,556

About The Position

The Senior Grants and Reporting Analyst ensures federal, state, local, and other grants are recorded in accordance with grant compliance requirements and nonprofit accounting standards. The analyst tracks, monitors, and reports on grants, prepares funding applications, and ensures the accuracy of grant spending. The role completes grant reporting on time, monitors spending against budgets, and collaborates across Finance, Accounting, Development, and Instructional Support to meet grant deadlines and compliance requirements.

The position supports Aspire NorCal, a regional organization formed by the Bay Area and Central Valley regions of Aspire Public Schools. Aspire NorCal operates 22 schools serving approximately 10,000 scholars across Northern California. The role will also support finance, accounting, payroll, and retirement services provided to Aspire LA under a multi-year service agreement. Work location and in-person expectations are being finalized. The role is full-time and exempt; employment is at-will.

Requirements

• At least 3 years of accounting, financial reporting, grant reporting, and/or financial analysis experience.
• Advanced proficiency in Excel, including VLOOKUPs and pivot tables.
• Excellent financial analytical skills and thorough knowledge of federal, state, and private grant accounting, compliance, and reporting.
• Solid understanding of financial statements.
• Strong time management and organizational skills, with the ability to work independently and complete tasks accurately and on time.
• High accountability, appropriate follow-up, and a sense of urgency.
• Strong attention to detail and accuracy.
• Strong customer service orientation and communication skills; ability to work well with others and maintain positive relationships.
• Flexibility to learn and use new technology and applications, and ability to maintain confidentiality.

Nice To Haves

• Bachelor’s degree in Finance or Accounting, or relevant experience.

Responsibilities

• Own federal, state, private, and local grant expense tracking, monitoring, and reporting; prepare and submit grant reimbursement funding applications and requests.
• Submit federal and state grant applications as needed, including applications for Federal Title funding and State Mandate Block Grant funding.
• Collaborate with Finance, Development, and Instructional Support to ensure grant reports are submitted on time and meet compliance requirements.
• Participate in the grant award process from application through award notification and kick-off meetings, and lead grant project status meetings as needed.
• Ensure grant funds are spent in compliance with administrative and financial policies and program guidelines for federal and non-federal grants.
• Collaborate with the Senior Finance Director on facility-related grant applications and funding, including SB 740 and CSFA grants, and reconcile State SB 740 award amounts against forecast expectations.
• Reconcile cash and expenses for individual and foundation donations and grants with Accounting and Development; review grant agreements to determine whether new resource codes are needed.
• Prepare ongoing grant reports and updates for the Development team and sponsors.
• Manage grant payroll allocations, monitor Personal Activity Report (PAR) forms, and reconcile payroll postings to PARs.
• Prepare journal entries, review payroll allocations and expenses, and reconcile grant resources as part of monthly, quarterly, and annual close processes.
• Perform financial support work including attendance reporting, interim reporting, LACOE monthly reporting, reclasses, and year-end preparation.
• Develop documentation on grants, timelines, and compliance requirements, and recommend and implement improvements to accounting systems and procedures.
• Collaborate with Finance, Accounting, and/or other compliance stakeholders on audits by federal and state agencies; implement process improvements as needed.
• Demonstrate knowledge of and support Aspire Public Schools’ mission, vision, and values, including antiracism; uphold confidentiality standards and the code of ethical behavior.
• Perform other related duties as required and assigned.
• Support the new Service Level Agreement under which Aspire NorCal will provide finance, accounting, and payroll services to Aspire LA.

Benefits

• Eligible for Aspire health benefits.
• Retirement through CalSTRS or CalPERS, depending on the role’s credential requirements, with a 403(b) option.
• Paid time off.
• Additional teammate benefits to be determined in accordance with an updated employee value proposition, to be shared prior to offer.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior