Senior Grants Compliance Analyst

DHRM•Richmond, VA

About The Position

The Senior Grants Compliance Analyst supports the Virginia Opioid Abatement Authority’s mission by ensuring efficient management of grants and awards and related compliance. The role documents and maintains internal and external grant processes and verifies that applicants meet application and award requirements. It provides outreach, technical assistance, and customized communications to applicants, including state and local government officials. The position prepares and maintains award packages, memoranda of understanding, and documents for transmitting funds. It reviews funding requests, amendments, reports, and other submissions for completeness, accuracy, and compliance. The analyst also supports compliance and operational reviews by assembling documentation, responding to information requests, reviewing financial and programmatic information, identifying discrepancies that need further review, and coordinating with appropriate staff. The position is full-time, 40 hours per week. OAA staff work in person at the office most days; remote work availability may be evaluated over time. The role is part of a small, flexible team whose members contribute ideas and take on a variety of duties as needed. All OAA employees are at-will.

Requirements

Experience managing financial and/or grant administration activities in a federal, state, local government, nonprofit, or private environment, including budgeting, expenditure monitoring, reconciliation, reporting, compliance, and/or closeout.
Experience managing multiple projects, funds, cost centers, and/or funding streams accurately and meeting deadlines.
Experience interpreting statutes, regulations, policies, and other requirements and communicating them clearly, orally and in writing, to diverse audiences.
Experience working independently and collaboratively to evaluate complex or incomplete information, exercise sound judgment, and develop timely recommendations.
Experience analyzing large or complex data sets, identifying trends and issues, developing solutions, and communicating clear and accurate recommendations.
Proficiency in information systems and Microsoft Office, including Excel, Word, and PowerPoint, with particular emphasis on using Excel to analyze, manage, reconcile, and communicate grant operations information.

Nice To Haves

Experience with grant administration, budgeting, accounting, and/or procurement in Virginia state or local government.
Experience using Virginia state financial, procurement, grants, and/or other enterprise software systems.
Experience providing guidance and technical assistance to employees, managers, and/or leadership regarding complex financial, grants, administrative, regulatory, or operational processes.
Ability to develop or revise policies, procedures, recommendations, or other written materials related to grants, financial management, or complex business operations.
Comprehensive knowledge of grants and contracts management, best practices and standards, and reporting requirements.
Experience improving or automating manual business processes, including contributing to the design, implementation, testing, or enhancement of financial, grants, or other enterprise software systems.
Bachelor’s degree in finance, accounting, business administration, public administration, or a related field, or an equivalent combination of education and experience.

Responsibilities

Review funding requests, amendments, reports, and other submissions for completeness, accuracy, and compliance with applicable requirements.
Provide technical assistance and support to OAA staff, applicants, and grantees regarding grant requirements, reporting, documentation, and award administration.
Ensure grant files contain appropriate documentation supporting award decisions, amendments, transmission of funds, monitoring activities, and closeout reporting.
Communicate complex requirements clearly to state and local government officials and other stakeholders.
Track award acceptances, contingencies, outstanding information, follow-up questions, and compliance requirements associated with OAA awards.
Participate in evaluation of grant applications and reports.
Review grantee financial and programmatic information for compliance with approved activities and requirements.
Identify discrepancies, unusual activities, unsupported expenditures, reporting inconsistencies, and other matters requiring further review; alert OAA Leadership.
Monitor compliance throughout the grant lifecycle, from application and award through implementation, reporting, closeout, and post-award monitoring.
Reconcile and analyze grant-related data and documentation to support compliance determinations.
Monitor corrective-action timelines, maintain a centralized record of findings and corrective actions, and obtain and evaluate grantee responses to findings or deficiencies.
Support enhancement of OAA’s grants management software, Salesforce.
Translate grant administration and compliance requirements into system workflows, fields, controls, notifications, and reporting requirements.
Maintain accurate and complete grant data records.
Identify opportunities to automate manual processes and improve efficiency and consistency.
Develop reports and dashboards, as appropriate, to support management oversight of the grants portfolio.
Collect, compile, and analyze data to support organizational planning and decision-making.
Assist with program implementation and grants administrative process analysis.
Provide administrative and operational support to OAA grant programs and special initiatives as assigned.
Complete a variety of additional duties as needed in support of the small OAA team.