Grants & Compliance Manager

National Math Stars

5d • $75,000 - $85,000 • Remote

About The Position

The Grants and Compliance Manager owns National Math Stars’ grant compliance and record-keeping to ensure federal requirements are met. The role’s first major responsibility is administrative leadership of a newly awarded four-year National Science Foundation agreement, partnering with the CEO, who serves as Principal Investigator, and the operations team. The manager oversees the operational work behind the grant budget, drawdowns, federal financial reporting, and other compliance requirements.

The manager will build the organization’s grants function across federal and potentially state funders, establishing systems that keep awards compliant. The Finance team handles transactions and reconciliations; this role ensures grant funds are spent, documented, and reported according to funder requirements. The position calls for careful attention to detail, clear communication, and the ability to create practical processes that program staff can use.

This is a full-time remote position within the United States, with occasional travel for team events and retreats. The anticipated start date is December 2026 or January 2027. The role reports to the Head of Operations.

Requirements

• At least 3 years of grants management experience, including post-award management of at least one federal grant or cooperative agreement.
• Working knowledge of 2 CFR 200 (Uniform Guidance), especially cost allowability, budgeting, and financial reporting.
• Comfort building grant budgets and reading financial reports.
• Ability to explain complex rules simply to people who are not grants experts.
• Strong organizational skills and ability to track multiple deadlines reliably.
• Bachelor’s degree or equivalent professional experience.

Nice To Haves

• NSF award experience, including PAPPG, Research.gov, and ACM$.
• Participant support cost management experience.
• CGMS or a similar credential.
• Fluency with Google Workspace and QuickBooks Online.

Responsibilities

• Serve as NMS’s administrative contact with NSF grants and program officers, alongside the PI and co-PI, and resolve questions or compliance issues.
• Project manage grant implementation, reporting, and financial requirements to ensure they are fulfilled.
• Own the award budget by tracking spending, forecasting future quarters and years, and flagging variances.
• Support drawdowns through NSF’s payment system.
• Prepare federal financial reports on time.
• Track costs by grant workstream and advise on updated classifications requiring NSF approval.
• Ensure costs charged to the grant are allowable under 2 CFR and the award terms.
• Prepare prior approval requests, budget revisions, and no-cost extension requests.
• Support the PI with annual and final project reports in Research.gov.
• Keep SAM.gov, Research.gov, and related registrations and certifications current.
• Lead award closeout.
• Follow, reinforce, and help revise written policies required for federal, state, and private awards, including policies on financial management, procurement, conflicts of interest, travel, and record retention.
• Maintain a single grants calendar and database covering award deadlines, restrictions, and reports.
• Partner with Finance to ensure restricted grant funds are coded and tracked correctly.
• Prepare grant documentation for the annual financial audit and, when required, a federal Single Audit.
• Track changes in federal and state grant rules and explain their implications for NMS.
• Monitor relevant funding opportunities and support preparation and submission of new grant proposals.
• Review proposals against funder requirements before submission and build working relationships with program officers.
• Report quarterly to the Head of Operations and CEO on active awards and compliance risks.
• Simplify grant processes for program staff, including through automation where it saves real time.

Benefits

• $1,500 one-time home office stipend.
• 5% non-elective contribution to 401K.
• Comprehensive medical, dental, vision, and life insurance coverage with 100% employer contribution for employees and 70% coverage for dependents.
• Generous paid vacation and sick time off from day one.
• Paid parental leave.
• Free pie every Pi Day.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level