Grants & Compliance Manager

Cahuilla Band Of Indians•Anza, CA

4d•$85,000 - $100,000

About The Position

The Grants & Compliance Manager manages pre- and post-award processes for government grants and oversees related contracts. The role establishes and administers grant submission and administration policies, systems, and documentation to ensure compliance, strong controls, and effective practices. The position primarily focuses on state and federal grants and contracts connected to tribal priorities, working closely with finance, administration, and program staff throughout each grant’s lifecycle. The manager leads grant proposal development and submission, administers federal and state grants, monitors deliverables, timelines, budgets, and reporting obligations, and coordinates financial tracking with Finance. The position maintains audit-ready records, communicates requirements and deadlines to departments, coordinates procurement and contractor management, and manages accounts and credentials for government portals. It also supports grant budgeting, reviews invoices and financial documents, prepares project and grant-writing status reports, identifies risks, resolves issues, and recommends process improvements. The role requires a bachelor’s degree in Public Administration, Project Management, or a related field, at least five years of project or grant management experience, experience managing grants such as BIA, HUD, EPA, DOT, DOE, or USDA grants, and a valid state driver’s license. The position is full-time, 40 hours per week, Monday through Friday, with weekends as needed and occasional work outside standard hours. It is offered as hybrid, fully remote, or in person based on experience, with an office address in Anza, California. Site visits may involve outdoor locations and construction sites.

Requirements

Bachelor’s degree in Public Administration, Project Management, or a related field.
At least five years of experience in project or grant management.
Demonstrated experience managing grants, including BIA, HUD, EPA, DOT, DOE, or USDA grants.
Advanced understanding of grants management principles and methodologies.
In-depth knowledge of federal and state grant application processes and compliance requirements.
Comprehensive understanding of budgeting, financial forecasting, and cost management.
Familiarity with tribal governance and cultural practices.
Proficiency in regulatory compliance, contract management, and quality assurance.
Strong verbal and written communication skills.
Proficiency with Microsoft Office programs, including Outlook, Word, Access, Excel, PowerPoint, SharePoint, and OneDrive, and with other grant management software.
Strong organizational and time-management skills, including the ability to prioritize, lead, motivate, plan, manage multiple tasks, and maintain attention to detail.
Interpersonal skills to build rapport and relationships and partner effectively across organizational levels and with community membership.
Analytical and problem-solving skills, including the ability to investigate complex issues, identify root causes, and respond proactively.
Must possess and maintain a state driver’s license.
Must successfully pass a background investigation.
Must be eligible for clearance under Cahuilla Vehicle Insurance requirements.
Must pass pre-employment drug screening.
Able to work 40 hours per week, Monday through Friday, with weekends as needed.
Able to sit and stand for prolonged periods and occasionally lift up to 30 pounds.
Able to conduct site visits, walk on uneven terrain, and work outdoors.
Able to use visual and auditory abilities to operate equipment, review plans, and participate in meetings.

Nice To Haves

Cahuilla and federally recognized Native American preferences apply; preference is given to qualified enrolled Cahuilla members, Cahuilla spouses, CBOI employees, and other qualified federally recognized Native American Indian, Alaska Native, and First Nation applicants who provide proof of qualifying preference, as allowed by federal law.

Responsibilities

Collaborate with leadership, administration, and Finance to develop and submit grant proposals.
Manage the full lifecycle of federal and state grants and ensure compliance with funding requirements.
Oversee grant applications and progress reports, ensuring timely and accurate documentation.
Monitor grant deliverables, timelines, budgets, and reporting obligations.
Coordinate with Finance on grant expenditure coding, budgeting, and reconciliation.
Maintain grant documentation and audit-ready records in accordance with policy.
Communicate grant requirements and timelines to internal departments.
Coordinate procurement processes, including RFPs, contractor selection, and contract management.
Provide report templates to program staff and directors 30 days before deadlines and proactively support preparation.
Monitor project progress and resolve issues that may affect timelines or budgets.
Manage related contracts and contractors in consultation with the Finance Director, department directors, and Tribal Administrator.
Manage government portal and system accounts and login credentials, keeping them updated and documented.
Assist with grant budget preparation and monitor expenditures for compliance.
Review and verify invoices and financial documents related to grant activities.
Promote collaboration, accountability, and excellence within the team.
Create project reports, analyze performance metrics, and recommend improvements.
Keep project documentation organized and accessible.
Prepare monthly or quarterly grant-writing activity status reports for administration and leadership.
Identify project risks and develop contingency plans.
Resolve conflicts and challenges promptly to avoid delays or budget overruns.
Evaluate processes and recommend improvements to efficiency and effectiveness.
Stay informed about grant management best practices and innovations.
Attend relevant workshops, webinars, and conferences to enhance skills and knowledge.
Introduce process improvements and technologies to enhance project outcomes.
Perform other duties assigned within the scope of the position and program description, consistent with experience, education, and ability.