MQ Administration Team - Senior Analyst AR/AP Billings

Glovis•San Diego, CA

20d•Onsite

About The Position

The MQ (Maquiladora) Senior Analyst – Administration Billings AR/AP position handles incoming manual invoices from various carriers for GLOVIS America’s customer HT. The analyst verifies invoices against supporting documentation, including bills of lading, proof of delivery, and Operations email confirmations, and creates carrier AP tracker files for AP upload and posting in SAP. The role monitors accounts payable and accounts receivable activities, reviews carrier invoices and settlements, supports vendor onboarding, coordinates with Operations, Planning, Accounting, and Treasury, and helps ensure accurate billing, invoice processing, payments, accruals, and month-end close activities. It also provides reporting and analytical support and contributes to process improvements and compliance with company procedures, financial controls, and applicable regulations. The position is located in GLOVIS America’s San Diego, California office in a typical office environment with low-level noise exposure. Compensation is listed as $55,000–$70,000 per year, subject to a compensation study upon candidate selection.

Requirements

High school diploma or GED required.
Two to four years of experience in accounting, billing (AR/AP), invoicing, logistics, or supply chain management required.
Strong accounting knowledge and background.
Experience with accounts receivable/accounts payable, billing, and invoicing.
Excellent written and verbal communication skills.
Problem-solving and communication skills.
Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint, and other database systems.
Strong teamwork, multitasking, and time-management skills.
Ability to sit at a desk and/or computer for long periods; operate computers, printers, scanners, and shredders; and perform frequent hand use, grasping, writing, and typing.
Ability to sit for more than five hours per day and stand, walk, bend, stoop, reach over the shoulder, kneel, push, and pull for one to three hours per day.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Monitor daily activities in the LOTS BM module, manage outstanding vendor items, and ensure timely and accurate invoice submission and processing.
Review and analyze AP settlements and carrier invoices, including load details, contracted rates, fuel surcharges, accessorial charges, supporting documents, and required approvals.
Participate in onboarding and training new vendors and provide ongoing guidance on billing procedures, LOTS requirements, invoice submission, and documentation standards.
Partner with Operations and Planning to obtain approvals, investigate rate discrepancies, and ensure timely and accurate corrections in LOTS.
Monitor SAP data for accurate interfacing and posting; analyze parked and outstanding invoices and work with Accounting and Treasury to resolve issues and facilitate processing.
Analyze AP aging and invoice status reports and provide weekly management reporting on aging balances, parked and posted invoices, outstanding issues, and action items.
Prepare and coordinate weekly AP payment request files for Accounting review and Treasury payment processing, ensuring accuracy and compliance with controls and deadlines.
Oversee WM AP/AR activities, including invoice validation, customer billing, monthly summary file maintenance, expense monitoring, and invoice status tracking.
Prepare and analyze monthly accruals and support month-end closing, including account reconciliations, accrual analysis, and invoicing.
Ensure AP, AR, and billing activities comply with internal policies, GARP billing procedures, financial controls, and applicable regulatory requirements.
Identify process gaps and billing discrepancies, recommend corrective actions, and collaborate with stakeholders to improve accuracy, efficiency, and compliance.
Provide analytical support and subject-matter expertise to internal stakeholders and management on billing, AP/AR, invoice status, aging, and payment matters.
Verify incoming carrier invoices for customer HT against supporting documentation and create carrier AP tracker files for SAP upload and posting.

Benefits

Medical insurance
Vision insurance
Dental insurance
Health care and dependent care flexible spending accounts
Basic life and AD&D insurance
Short-term and long-term disability insurance
Paid vacation
14 holidays
Sick leave
Hospital and critical illness insurance
Wellness program and gym reimbursement
401(k) with generous matching
Referral bonuses
Auto allowance
Quarterly employee lunches, summer refreshments, and monthly team-building activities
Discretionary bonuses
Tuition reimbursement