Senior Administrative Coordinator- DHS/FPS Acquisition Support

Unity Technologies Corporation•Philadelphia, PA

9h•Onsite

About The Position

UnityTec is seeking a Senior Administrative Coordinator to provide independent, high-level administrative and operational support for high-visibility, mission-critical Federal Protective Service (FPS) acquisition-management activities. The position manages competing priorities, coordinates internal and external actions, safeguards sensitive information, and delivers clear, timely support in a dynamic DHS office environment. This is an onsite position in Philadelphia, Pennsylvania.

Requirements

At least three years of relevant administrative experience.
Must be a U.S. citizen.
Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, OneNote, Outlook, OneDrive, and Teams.

Nice To Haves

Prior contractor experience supporting a DHS component, particularly FPS acquisition management.
Working knowledge of Government and DHS regulations, directives, and policies.
Demonstrated knowledge of FPS-specific policies and directives.
Bachelor’s degree in a related field of study.
Related certifications.
Prior Government employment experience.

Responsibilities

Provide high-level administrative assistance for office operations and requirements identified in SOW Section 2.4.
Independently execute administrative assignments associated with high-visibility or mission-critical projects.
Provide reliable, responsive office support while adapting to evolving mission requirements and daily priorities.
Take direction from multiple stakeholders and contribute as a member of the office support team.
Organize and manage workload priorities in alignment with organizational mission objectives and goals.
Coordinate administrative actions, deadlines, and follow-up activities to support timely task completion.
Balance urgent requests with planned work and competing stakeholder needs using sound judgment.
Identify potential issues affecting schedules, deliverables, or office operations and recommend practical solutions.
Research and analyze administrative, operational, and policy-related situations to identify relevant facts, alternatives, and recommended actions.
Resolve routine-to-complex administrative challenges independently and identify opportunities to improve coordination and workflow efficiency.
Use independent judgment and escalate matters requiring management attention as appropriate.
Coordinate actions with internal offices, external organizations, managers, team members, and support personnel.
Build productive working relationships across organizational levels and functional areas.
Communicate information clearly, professionally, and accurately through oral and written communications.
Support stakeholder collaboration to facilitate timely decisions, coordinated actions, and mission execution.
Apply working knowledge of applicable Government and DHS regulations, directives, policies, and procedures to administrative support activities.
Support FPS acquisition-management activities as applicable to assigned duties.
Manage, organize, and maintain sensitive and confidential information with discretion and sound judgment.
Handle administrative records, correspondence, and work products according to applicable office procedures and information-management requirements.
Use Microsoft 365 applications to prepare documents, manage information, coordinate work, and facilitate collaboration.
Develop and maintain work products using Microsoft Word, Excel, PowerPoint, OneNote, Outlook, OneDrive, and Teams.
Use digital tools to organize files, support meetings, communicate status, track actions, and coordinate team work.