Senior Administrative Clerk

City of Lodi•Lodi, CA

7d•Onsite

About The Position

The Senior Administrative Clerk is the journey-level position in the Administrative Clerk series. The incumbent performs complex and difficult clerical duties requiring advanced technical expertise or job knowledge, oversees clerical support functions, and independently applies advanced skills. The position is flexibly staffed with Administrative Clerk and is distinguished by the greater complexity of its duties. General supervision is provided by higher-level personnel; functional or technical supervision may also be given or received from other staff members. Duties include preparing correspondence, reports, communications, memos, and budget reconciliations; generating reports and performing automated processes; organizing office work by priority and timeliness; filing, tracking, and monitoring information; processing routine information requests; and assisting with personnel, payroll, purchasing, and budget duties. The role may also serve as receptionist, respond to complaints and inquiries, and maintain confidential information concerning personnel actions and management practices and decisions. Computer-related work may include file backups, assigning passwords and security codes, training department staff, moving and cleaning hardware, and troubleshooting hardware and software before contacting City IT staff. Other duties may support department and City operations and community needs. The position is based in an office environment. Essential and marginal functions may require prolonged sitting, standing, bending, and stooping, use of office equipment including a computer screen and keyboard, and occasional lifting of up to 30 pounds. The recruitment is to fill two vacancies and establish an eligibility list for future vacancies throughout the City. The position is non-exempt.

Requirements

Two years of responsible clerical experience.
One year of experience comparable to the Administrative Clerk class in the City of Lodi.
Education equivalent to completion of high school, supplemented by specialized clerical and/or computer software courses; equivalent combinations of education and experience that provide the required knowledge and abilities are qualifying.
Knowledge of correct English usage, spelling, grammar, and punctuation.
Knowledge of modern office methods, procedures, and equipment, including personal computers and automated systems where applicable.
Knowledge of principles of supervision, training, and performance evaluation.
Ability to understand City organization and operations and those of outside agencies as needed for assigned responsibilities.
Ability to use and operate centralized telephone equipment, personal computers, related software, and peripheral equipment.
Ability to communicate effectively orally and in writing.
Ability to type and/or transcribe at a speed necessary for adequate job performance.
Ability to establish and maintain cooperative and effective working relationships.
Ability to maintain confidential information.
Ability to perform prolonged sitting, standing, bending, and stooping; use office equipment including a computer screen and keyboard; and occasionally lift up to 30 pounds.
Applicants must possess the minimum qualifications by the final filing date and successfully complete each part of the selection process. Candidates invited to the written examination must appear in person.
Successful appointees must complete a 12-month probationary period and be fingerprinted and cleared through the Department of Justice before starting.

Responsibilities

Perform complex and difficult clerical duties requiring advanced technical expertise or job knowledge.
Oversee clerical support functions and independently apply advanced skills.
Generate reports and perform automated processes.
Provide clerical and administrative support with communications, memos, budget reconciliations, and related work.
Prepare complex correspondence, reports, and other documents; prioritize office work and complete it in a timely manner.
Perform general clerical duties, including filing, tracking and monitoring information, and processing routine requests for information.
Participate in or assist with routine personnel, payroll, purchasing, and budget duties.
Maintain confidential information related to personnel actions and managerial practices and decisions.
Act as receptionist, refer inquiries appropriately, and respond to complaints and requests for information.
Operate a personal computer, related software, and peripheral equipment; perform routine technical computer duties, including file backups, password and security-code assignments, staff training, hardware care, and initial hardware and software troubleshooting.
Plan, organize, and manage a specific function within an assigned department where applicable.
Provide oversight to others as necessary.
Perform other duties related to department and City operations and community needs.

Benefits

CalPERS retirement
Deferred compensation with a three percent match
Medical, dental, vision, and chiropractic coverage
9/80 work schedule
Average of 13 paid holidays per year
Two weeks of paid vacation annually, increasing with length of service according to the applicable labor agreement
Ten days of sick leave per year, depending on the applicable labor agreement
Employee and dependent life insurance premiums paid by the City
Long-term disability plan providing up to approximately two-thirds of salary
457 deferred compensation program participation
Section 125 Flexible Spending Account participation