Administrative Clerk, Senior
About The Position
The Senior Administrative Clerk provides administrative and clerical support to one or more managers or supervisors, a group, and/or department staff within PG&E’s Wildfire, Emergency and Operations organization. The role supports meeting logistics, communications, documentation and records management, office supplies, training coordination, data entry, time reporting, employee onboarding, purchasing, backup administrative support, and special projects. The position handles duties with minimal guidance, applies an advanced understanding of the supported group’s work and company operations, and implements administrative process improvements. It may also mentor other administrative staff. This is a hybrid position, working from a remote office and an assigned work location according to business needs. The assigned work location will be within PG&E’s Service Territory, with reporting to San Ramon twice a month. The organization oversees wildfire operations and related mitigations, develops consistent processes and work standards for wildfire and emergency preparedness, and includes operational safety, corrective action, safety programs, contractor safety, and transportation safety and compliance. Wildfire, Emergency and Operations has roughly 1,792 coworkers. The hourly pay range is $36.06–$54.33 in the Bay Area or $34.13–$51.44 in California. The position is also eligible to participate in PG&E’s discretionary incentive compensation programs.
Requirements
- High school diploma or GED.
- Three years of administrative experience.
Nice To Haves
- Associate degree or equivalent experience.
- Advanced knowledge of Microsoft Office, including Access, Outlook, Excel, PowerPoint, and Word.
- Advanced knowledge of payroll systems such as CATS.
- Advanced knowledge of other applicable business systems, such as SAP and MDS.
- Advanced business understanding.
- Advanced oral and written communication skills.
Responsibilities
- Handle duties with minimal guidance or direction.
- Apply an advanced understanding of the work within the supported group and a broad understanding of company operations and organizational procedures.
- Implement administrative process improvements and practices.
- Mentor other administrative staff.
- Assist in developing databases, spreadsheets, or reports.
- Use judgment and initiative to answer and direct internal and external inquiries.
- Coordinate room scheduling and meeting preparations, including making copies, ordering catering, and arranging travel.
- Assist with written and verbal communications; manage phones, take messages accurately, and communicate them to managers, supervisors, or team members.
- Update documents, route incoming correspondence, and maintain filing systems.
- Order and maintain inventories of required items; order equipment or schedule service and maintenance.
- Manage, coordinate, and track training requirements for the work group.
- Provide backup administrative and clerical support for other groups.
- Enter and maintain data in standard systems or spreadsheets.
- Process time cards in the payroll system and troubleshoot inaccuracies or errors.
- Assist with onboarding new hires or transferring employees and perform additional HR processing as requested.
- Prepare invoices, purchase orders, and expense reports as required.
- Coordinate and/or perform projects.
Benefits
- Eligible to participate in PG&E’s discretionary incentive compensation programs.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
