Senior Administrative Associate - Systems Engineering

Gulfstream•Savannah, GA

About The Position

Under minimal supervision, the Senior Administrative Associate provides advanced administrative support and coordinates specific activities within the Systems Engineering department. The role requires familiarity with corporate operations and staff and may provide assistance to other administrators in the organization as needed. Responsibilities include broad office administration, documentation systems, department procedures and work instructions, specialized software applications, and support for budgets, objectives, and strategic planning. The position also handles special projects and other duties as assigned. The role requires reading, writing, speaking, and understanding English, and working safely while helping ensure the safety of others in the immediate work environment.

Requirements

High school diploma or GED required.
Six years of demonstrated administrative experience required.
Extensive experience administering documentation systems and complex office administration required.
Experience using sophisticated office equipment and software required.
PC literacy and demonstrable proficiency in grammar, spelling, typing, composition, and math required.
Additional education demonstrating continued learning and growth in the job required.
Must be able to read, write, speak, and understand English.
Strong interpersonal skills and effective internal customer contact skills required.
Flexibility with last-minute requests and changes required.
Comfort using Microsoft Office applications, including Excel, OneNote, Word, and PowerPoint.

Nice To Haves

Associate of Arts or Associate of Science degree desirable.
Familiarity with SharePoint lists preferred.
Familiarity with SAP preferred.
Familiarity with Power BI preferred.

Responsibilities

Provide administrative support, including word processing and advanced spreadsheet work, filing, responding to phone and in-person information requests, preparing internal correspondence, coordinating schedules and travel, processing mail, and supporting departmental meetings.
Complete assigned departmental responsibilities according to published work instructions.
Maintain department procedures and work instructions.
Use specialized software applications to develop controls and reports for the department, division, or company.
Participate in administrative preparation and tracking of the departmental budget, annual objectives, and strategic planning efforts.
Participate in departmental or cross-functional teams as appropriate.
Assist with procedure development as required.
Take appropriate action when non-conformances are identified.
Maintain accurate records as required.
Act safely and help ensure the safety of others in the immediate work environment.
Perform special projects and other duties as assigned.
Assist other administrators in the organization as needed.