Senior Administrative Assistant

Nestle Operational Services Worldwide SA•St. Louis, MO

22d•$46,000 - $76,000

About The Position

We’re comprised of a team of dedicated administrative professionals who are proactive, lending our expertise and knowledge to support the organization's operations. Collectively, we’re an integral part of our close-knit teams and experience a strong sense of camaraderie and collaboration as we work together to elevate the administrative processes that drive our business forward. With a strong purpose, our administrative professionals play a vital role in ensuring efficient operations and creating a productive work environment. Join us and discover the endless possibilities for growth and development within a company that values contributions and offers supportive, fulfilling work experience. As a Senior Administrative Assistant you’ll provide high-level administrative, executive coordination, and project support to the Vice President (VP) of Digital Strategy and Enterprise Digital function. This role enables effective leadership execution by managing complex calendars, prioritizing information flow, coordinating confidential materials, supporting meetings and communications, and proactively anticipating business needs across internal and external stakeholders.

Requirements

High School Diploma/GED required
3+ years of administrative or executive support experience in a corporate environment

Nice To Haves

Associate's or bachelor’s degree is preferred
Experience supporting senior leaders or cross-functional teams is preferred

Responsibilities

Manage complex calendar coordination for the VP Digital Strategy, including prioritizing meeting requests, resolving conflicts, preparing agendas, and ensuring leadership time is aligned to business priorities
Serve as a trusted point of contact for internal and external stakeholders, managing communications, screening requests, and ensuring timely follow-up with discretion and professionalism
Coordinate onsite and offsite meetings, conferences, and leadership sessions, including logistics, materials, communications, technology setup, catering, and post-meeting action tracking
Prepare, edit, and organize executive-ready presentations, reports, correspondence, and documents using PowerPoint, Excel, Word, Outlook, Teams, SharePoint, and related collaboration tools
Coordinate domestic and international travel arrangements, expense reporting, purchase/payment requests, supplies, equipment support, and administrative processes for the function
Maintain organized digital and physical records, support project coordination, protect confidential information, and proactively improve administrative workflows, processes, and team operating rhythms