Senior Administrative Assistant

Yancey Bros. Co.•Austell, GA

10d

About The Position

The Senior Administrative Assistant supports the Power Systems Division by assisting departments with administrative duties, including running reports and compiling data in Excel and coordinating meetings and calendars for the management team. The position supports senior managers and executives with daily tasks, meeting and travel arrangements, records and expense reporting, and general office duties. The role requires discretion with confidential information, strong organization, and the ability to work independently and as part of a team.

Requirements

Five years of experience as a senior administrative assistant or executive assistant in an operations environment.
Hands-on experience with Excel, including VLOOKUP, pivot tables, formulas, charts, and large data sets.
Experience using Outlook for calendar and email management.
Experience creating executive presentations in PowerPoint.
Experience with Adobe Acrobat DC.
Excellent verbal and written communication skills.
Strong organizational and time-management skills.
Excellent teamwork skills and ability to establish productive working relationships with departments and personnel inside and outside the company.
Sharp attention to detail and high personal standards for quality and thoroughness.
Ability to juggle multiple initiatives.
Strong organizational skills and fluency with Excel, including pivot tables, formulas, and formatting.
Self-starter with a sense of urgency and desire to provide superior customer service.
Ability to work both with a team and independently.

Responsibilities

Support senior managers and executives with daily tasks.
Attend meetings and take detailed minutes.
Manage calendars, schedule appointments, and update calendar entries.
Make travel arrangements and reservations for senior managers.
Create reports, spreadsheets, and presentations, including statistical and budget reports.
Greet visitors and provide general support.
Manage scheduling and meeting requests in a timely manner.
Manage records, files, and other documents, including sensitive material.
Draft emails for leaders and carefully proofread and copy edit materials.
Plan and coordinate meetings and special events, including catering.
Complete travel, reimbursement, and expense reports in Concur on time.
Exercise sound judgment and discretion regarding confidential issues and materials.
Perform general office duties, such as ordering supplies, faxing, emailing, and answering phones.
Participate in required safety programs and work safely.
Perform additional duties as assigned by the manager.