Senior Administrative Assistant

Cenovus Energy•Calgary, AB

16d

About The Position

We are seeking a Senior Administrative Assistant, reporting to the Vice President, Tax, to provide operational, administrative, and systems support that enables the effective functioning of the Tax team. The role supports tax compliance activities, maintains strong documentation and records governance, and assists with tax systems and digital tools, ensuring efficient day-to-day operations aligned with corporate policies and regulatory requirements.

Requirements

Legally authorized to work in Canada
Minimum of 5+ years of administrative experience required
Administrative Office Professional (AOP) certificate or equivalent combination of training and business experience
Strong organizational skills with the ability to prioritize, follow up, and meet deadlines

Nice To Haves

Progressive senior administrative experience supporting a tax function and/or experience in a law firm, accounting firm, or banking environments will be given preference
Experience with corporate tax software (e.g., TAXPREP) is an asset
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), and SharePoint Online
Experience with Concur, OpenInvoice, ServiceNow, Power BI and SAP is an asset

Responsibilities

Ensure regulatory tax compliance by supporting the coordination and tracking all required tax filings, maintaining proof of submission, and administering CRA Represent a Client access
Own documentation and records governance for the Tax team, including document standards, retention practices, restricted access controls, physical and offsite file management, and legacy system access
Provide end-to-end business and administrative support for the Tax team, including onboarding, office operations, travel, and events
Act as the primary IT and systems liaison for Tax, overseeing document management platforms (CDMS, EDMS, SharePoint), shared drives, tax software access, subscriptions, testing, and compliance with access controls
Prepare and manage tax-related documentation, presentations, and reporting materials, ensuring alignment with Cenovus style, governance, and executive expectations
Support financial planning and cost management through invoice processing, budget preparation, forecasting support, Spotfire reviews, and maintenance of Power BI budget reports

Benefits

Paid vacation (including a flex day program for eligible staff)
Health & dental benefits
Substantial mental health coverage
Life insurance
Disability benefits
Employee family assistance
Virtual healthcare coverage
Internal course offerings
Education assistance for additional development
Opportunities to work on special projects
Leadership development programs for emerging and established leaders
We actively promote internal job movement, recognizing the value of gaining new perspectives, building connections across teams, and applying expertise in new ways.
Support causes you care about with volunteer opportunities in and outside of work.
Earn donation grants while volunteering (up to $1,000 per event).
Receive donation matching up to $25,000 annually.