Senior Administrative Assistant

New York Life•Jersey City, NJ

9h•Hybrid

About The Position

We are seeking a highly skilled and proactive Senior Administrative Assistant to provide comprehensive support to leaders within the Institutional Annuities Department at New York Life. This role requires an individual with exceptional organizational abilities, keen attention to detail, and the capability to manage multiple priorities effectively. The successful candidate will play a crucial role in ensuring seamless operations, handling a wide range of administrative tasks with professionalism, discretion and the highest level of confidentiality.

Requirements

A minimum of 5 years of administrative experience supporting senior executives in a corporate environment.
Strong organizational and follow-up skills with impeccable attention to detail.
High-level verbal and written communication skills, with the ability to engage effectively with executives and stakeholders at all levels.
Proficiency in managing multiple tasks and priorities simultaneously, with a flexible and proactive approach to problem-solving.
Demonstrated ability to maintain confidentiality and exercise sound judgment in sensitive situations.
Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and Zoom.
Strong sense of initiative, with a focus on delivering high-level support and contributing to a positive organizational culture.

Responsibilities

Provide high-level administrative assistance ensuring all aspects of support are handled efficiently and professionally.
Manage and coordinate complex scheduling, including meetings, appointments, and events. Prioritize and resolve scheduling conflicts with tact and discretion.
Organize and prepare for meetings, including logistics, materials, and communications. Ensure all necessary arrangements are in place for success.
Arrange and manage travel itineraries, accommodations, and transportation for members of our leadership team. Handle related expense reports and invoice processing promptly and accurately.
Assist department leaders with administrative needs, including calendar management, attendance requests, and team coordination. Facilitate onboarding for new employees and maintain office supplies.
Work closely with other administrative assistants to ensure seamless coverage for senior leadership across the organization.