Senior Administrative Assistant

Prologis • Nashville, TN

1d • Onsite

About The Position

At Prologis, we don’t just lead the industry—we define it with a 1.3 billion square foot portfolio and an annual throughput of approximately $3.2 trillion. We create the intelligent infrastructure that powers global commerce, seamlessly connecting the digital and physical worlds. From agile supply chains to energy solutions, our ecosystems help your business move faster, operate smarter and grow sustainably. With unmatched scale, innovation and expertise, Prologis is a category of one—not just shaping the future of logistics but building what comes next. We’re looking for a highly driven Senior Administrative Assistant to support the Global Head of Operating Essentials and operate as a force multiplier for a fast-moving, high-performing team. This is not a traditional support role, this is a critical position for someone who thrives on ownership, operates with urgency, and consistently delivers at a high level. You will be expected to anticipate needs, remove friction, and execute with precision—often in ambiguous or high-pressure situations. You are resourceful, resilient, and solutions-oriented, with the judgment and confidence to engage across all levels of the organization. You have a strong curiosity for innovation, including AI and emerging technologies, and actively seek ways to leverage them to drive efficiency, scale impact, and stay ahead. This role requires a high degree of flexibility and commitment, including availability outside of standard business hours when needed to support executive priorities.

Requirements

• 5+ years of experience supporting senior executives in a high-performance environment
• Exceptional organizational skills with the ability to manage multiple priorities without dropping details
• Strong business judgment and the ability to operate independently with minimal guidance
• Proven ability to perform under pressure, meet tight deadlines, and adapt quickly
• Absolute discretion and professionalism in handling sensitive information
• Clear, concise, and confident communication skills
• A proactive, ownership-driven mindset with a bias toward action
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong interest in AI and emerging technologies, with a willingness to experiment and implement tools that enhance productivity
• Flexibility to work beyond standard hours when required to meet the demands of the role

Responsibilities

• Own and optimize complex executive calendar management—prioritizing what matters most and ensuring time is aligned to highest-impact work
• Drive seamless execution of executive-level meetings, offsites, and key events
• Coordinate detailed domestic and international travel with precision and foresight
• Manage expense reporting and invoice processing with accuracy and speed
• Oversee and manage key vendor relationships, subscriptions, and contracts
• Support onboarding and internal communications for the Technology team
• Prepare high-quality materials, briefings, and presentations for senior leadership
• Step in to support broader EA team needs, ensuring no gaps in coverage
• Take on critical ad hoc projects and continuously identify opportunities to improve systems, workflows, and outputs—leveraging AI and new tools where possible

Benefits

• generous total rewards package
• quality management and leadership development
• robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents
• several other wellness, financial, and work/lifestyle-specific benefits
• 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation
• generous PTO with a starting accrual of 22 days a year
• paid holidays
• volunteer time

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed