Senior Administrative Assistant (Commercial Brokerage Coordination

Colliers International•Jericho, NY

5d•$34 - $36•Onsite

About The Position

Colliers is seeking a Senior Administrative Assistant, internally called a Senior Client Services Coordinator, to provide high-quality support to an assigned broker or team of brokers and their clients. The role combines project coordination, transaction administration, marketing, research, and preparation of client proposals and presentations. This is an onsite position based in the Long Island, New York office. The posting also identifies Woodbridge, New Jersey as the area/location specific to the disclosed compensation information.

Requirements

At least 3 years of relevant experience.
Ability to work under pressure, manage multiple deadlines, handle stressful situations, and work with minimal direction or supervision.
Excellent communication skills, including follow-through and follow-up.
Ability to meet commitments and deadlines.
Must be currently authorized to work in the United States on a full-time basis; the employer will not sponsor work visas.

Nice To Haves

Bachelor’s degree, preferably in Real Estate, Business, Marketing, or a similar field.

Responsibilities

Balance multiple activities and projects for multiple team members and track action items.
Participate in managing and coordinating transaction and due diligence processes.
Enter deal sheets, submit completed trade records, and support transaction paperwork.
Execute marketing campaigns, including scheduling campaigns, maintaining mailing lists, and running campaign reports.
Create marketing flyers and update them when project information changes.
Update brokers’ recent transactions on applicable websites.
Monitor competitor research and data collection.
Liaise with appropriate departments to obtain company and title searches, property particulars, and financial, marketing, or research information.
Coordinate market reports and conduct basic comparative analyses.
Develop pitches and presentations for a varied range of clients and brokers.

Benefits

Annual bonus based on company and individual performance.
Employer-subsidized medical benefits, including prescription coverage, dental, and vision.
Employer-paid basic life and AD&D insurance.
Short-term and long-term disability coverage.
401(k) plan with employer match.
10 days of sick leave.
At least 15 days of vacation annually.
Unlimited time off for certain senior-level roles.
10 paid holidays and two personal flex days per calendar year.
Paid parental leave: 12 weeks for birth parents and 4 weeks for non-birth parents, including adoptive and foster parents, available after 90 days of employment.