Administrative Assistant - Commercial

Caddell Construction•Jacksonville, FL

5d•Onsite

About The Position

Caddell Construction is hiring an Administrative Assistant to provide administrative support to its Commercial and domestic departments. The role is based on-site in Jacksonville, Florida, in an office setting, with no travel required. The position reports to the Corporate QA/QC Director. The Administrative Assistant supports Operations managers with company vehicle purchasing, sales, maintenance, and transfers; manages fuel card issuance and tracking; and maintains vehicle registration and insurance records. The position also handles financial folders and reclassifications, prepares Small Business Reports including 294/295 reports, and backs up the Contract-Insurance Supervisor by reviewing contracts and related documents, such as bonds and certificates, and logging them in CMiC. Additional duties include reviewing and logging Change Orders in CMiC; preparing and processing PCI’s, Mod’s, PO’s, MR’s, contracts, and related correspondence; scheduling the Operations Conference Room and Break Room; recording departmental travel and vacation on the Corporate Travel-Vacation Calendar; and performing general administrative tasks such as scanning, copying, and filing. The employee may also work on special projects and perform other duties as directed by a supervisor. The work may involve light lifting of up to 50 pounds, as well as walking, standing, sitting, keyboarding, writing, and reading. Caddell describes a strong emphasis on employee growth and development. Benefits listed include paid vacations, company-paid holidays, company-funded medical insurance, company joint funding of dental and vision insurance, life and disability plans for full-time employees, a 401(k) match, gym membership reimbursement, and use of company condominiums.

Requirements

High school diploma or GED.
Two years of experience with administrative or clerical tasks.
Excellent written and verbal communication and grammar skills.
Strong organizational skills.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Access.
Demonstrated ability to manage multiple conflicting priorities.

Responsibilities

Assist Operations managers with purchasing, selling, maintaining, and transferring company vehicles.
Administer the issuance and tracking of fuel cards and log vehicle registration and insurance records.
Create financial folders and file reclassifications.
Produce Small Business Reports, including 294/295 reports.
Back up the Contract-Insurance Supervisor as needed by reviewing contracts and contract documents, including bonds and certificates, for execution and logging them in CMiC.
Review and log Change Orders in CMiC.
Formalize and process PCI’s, Mod’s, PO’s, and MR’s, and formalize contracts, copies of contracts, letters, and related documents.
Schedule the Operations Conference Room and Break Room.
Log departmental travel and vacation on the Corporate Travel-Vacation Calendar.
Provide general administrative support, including scanning, copying, and filing.
Work on special projects for the domestic department and perform additional duties as directed by a supervisor.