Senior Administrative Assistant (Commercial Brokerage Coordination

Colliers International Valuation & Advisory Services • Long Island, NY

4d • Onsite

About The Position

Colliers is seeking a Senior Administrative Assistant, internally called a Senior Client Services Coordinator, to provide support to a broker or team of brokers and their clients. This onsite position is based out of the company’s Long Island, NY office. The role supports commercial real estate activities through project management, transaction administration, marketing, research, and the creation of pitches and presentations.

The position requires managing multiple activities and projects, tracking action items, coordinating transaction and due diligence processes, and preparing or updating marketing materials and reports. The role also supports broker and client communications and helps coordinate information across relevant departments.

The approximate compensation range is $33.65 to $36.05 per hour, and the position is eligible for an annual bonus based on company and individual performance. Applicants must be authorized to work in the United States on a full-time basis; visa sponsorship is not available.

Requirements

• At least 3 years of relevant experience.
• Bachelor’s degree, preferably in Real Estate, Business, Marketing, or a similar field.
• Ability to work under pressure, manage multiple deadlines, handle stressful situations, and work with minimal direction or supervision.
• Excellent communication skills, including follow-through and follow-up.
• Ability to meet commitments and deadlines.
• Currently authorized to work in the United States on a full-time basis; the employer will not sponsor work visas.

Responsibilities

• Balance multiple activities and projects for multiple team members and track action items.
• Participate in the management and coordination of transaction and due diligence processes.
• Enter deal sheets, submit completed trade records, and provide supporting paperwork.
• Execute marketing campaigns, including scheduling campaigns, maintaining mailing lists, and running campaign reports.
• Create marketing flyers and update them as project details change.
• Update brokers’ recent transactions on applicable websites.
• Monitor competitor research and collect data; liaise with appropriate departments to obtain company and title searches, property particulars, and financial, marketing, or research information.
• Coordinate market reports and conduct basic comparative analyses.
• Develop pitches and presentations for a varied range of clients and brokers.

Benefits

• Annual bonus based on company and individual performance.
• Employer-subsidized medical benefits, including prescription coverage, dental, and vision.
• Employer-paid basic life and AD&D insurance.
• Short-term and long-term disability coverage.
• 401(k) plan with employer match.
• 10 days of sick leave.
• At least 15 days of vacation annually; certain senior-level roles are eligible for unlimited time off.
• 10 paid holidays and two personal flex days per calendar year.
• Paid parental leave after 90 days of employment: 12 weeks for birth parents and 4 weeks for non-birth parents, including adoptive and foster parents.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior