Administrative Assistant (Brokerage Administrator)
About The Position
The Brokerage Administrator provides broad administrative assistance to Sales Agents and the Operations Manager. The role expedites transactional work related to commercial real estate listings and sales, trains new Agents and other personnel on company applications and software programs, and performs administrative and marketing tasks for the commercial real estate brokerage. The base hourly pay range is $25.00–$30.00; actual pay depends on factors such as education, experience, and job-related skills. Marcus & Millichap states that salary ranges are provided in good faith for pay-transparency compliance and may differ for positions in other states or regions. The company offers eligible employees a benefits package that may include health, dental, and vision insurance; paid time off and holidays; a 401(k) with employer matching; life and disability insurance; and an Employee Assistance Program and wellness resources. Eligibility and coverage depend on applicable plan terms and factors including position, employment status, location, and length of service. Candidates must be authorized to work permanently in the United States without current or future employer sponsorship. Marcus & Millichap is an Equal Opportunity Employer and will provide reasonable accommodation to qualified individuals with disabilities.
Requirements
- Two or more years of administrative experience.
- High school diploma.
- Strong knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Editing and proofreading skills.
- Professional appearance and demeanor.
- Strong telephone manner.
- Reliable, punctual, and professional.
- Friendly, upbeat personality with a can-do attitude.
- Strong desire to learn and progress within the company.
- Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.
Nice To Haves
- Previous real estate experience is helpful.
- Experience in a banking, finance, or legal office environment is preferred.
- Knowledge of Adobe InDesign is a plus.
Responsibilities
- Process new listings, including proofreading and editing marketing packages for quality and correct grammar.
- Assist the Operations Manager with processing sold and closed transactions when necessary.
- Stay current on software, company applications, and policies and procedures relevant to Agents and Assistants; identify opportunities to conduct training sessions.
- Copy and scan materials and create proposal bindings and print jobs for agents.
- Share telephone and front desk responsibilities with other support staff.
- Assist with stocking supplies, maintaining copiers and other office machines, and general problem solving.
- Perform other duties as assigned.
Benefits
- Health insurance
- Dental insurance
- Vision insurance
- Paid time off
- Paid holidays
- 401(k) retirement plan with employer matching contributions
- Life insurance
- Disability insurance
- Employee Assistance Program (EAP) and wellness resources
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
