Senior Administrative Assistant

CenterPoint Energy • Houston, TX

24d

About The Position

CenterPoint Energy is seeking a Senior Administrative Assistant to support its Electric Distribution Operations organization at the Harrisburg Service Center. The role provides project support, administrative assistance, and routine clerical services, including organizing, planning, scheduling, and tracking departmental work. The assistant works independently and uses initiative, judgment, and discretion while handling confidential information and supporting department personnel.

The position also provides administrative support for meetings, travel, budgets, purchasing, personnel actions, records, and company initiatives. Occasional travel to other work locations for meetings or training may be required.

Requirements

• High school diploma.
• Mastery of English grammar, spelling, and punctuation.
• Basic mathematics skills, including addition, subtraction, multiplication, division, fractions, and percentages.
• Five years of secretarial or administrative experience involving regular initiative, personal judgment and discretion without immediate supervision, attention to detail, and multitasking.
• Proficient knowledge of word processing, spreadsheets, presentation, and email software.
• Basic knowledge of mainframe systems.
• Good communication skills, telephone etiquette, and customer service skills.

Responsibilities

• Handle and maintain confidential information, records, reports, and personnel files.
• Perform personnel actions and organizational maintenance in SAP Talent Hub.
• Support the annual budget process, including data entry, updating data, reviewing periodic reports, collecting and entering variance explanations, tracking discrepancies, and ensuring corrections.
• Prepare, verify, document, enter, and reconcile invoices, expense accounts, OnePay purchase cards (P-Cards), and related items in accordance with corporate procedures and deadlines.
• Act as custodian of purchase cards.
• Provide clerical support, including faxing, photocopying, and sorting and distributing mail, documents, and reports.
• Provide backup or relief for other administrative positions.
• Schedule, organize, and coordinate arrangements, including catering, for meetings, conferences, seminars, presentations, appointments, and travel.
• Coordinate and schedule meetings for directors and their leadership teams.
• Make travel arrangements, including planning itineraries and booking flights, hotels, and transportation for department personnel.
• Access SAP systems to process, verify, or retrieve data, and create and update other databases.
• Create and modify presentations, graphics, reports, spreadsheets, graphs, tables, charts, manuals, guides, and flow charts.
• Perform office administrative tasks, including tracking attendance, entering time, managing file storage and destruction, and ordering office supplies.
• Create and implement processes to support projects and initiatives.
• Compose, create, edit, and proofread correspondence and email.
• Create and maintain hard-copy and electronic files.
• Take a lead role in supporting company initiatives, including nonprofit fundraisers and drives, and other special projects.
• Travel occasionally to other work locations for meetings or training.

Benefits

• Competitive pay
• Paid training
• Benefits eligibility beginning on the first day
• Transit subsidies
• Flexible work schedule
• Paid holidays and paid time off
• Access to fitness club discounts and an on-site wellness center at the Houston headquarters
• Professional growth and development programs, including tuition reimbursement
• 401(k) Savings Plan with a dollar-for-dollar company match up to 6% and a company contribution of 3% regardless of employee contribution

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED