Senior Administrative Assistant

Tulane University•New Orleans, LA

25d

About The Position

The Senior Administrative Assistant provides direct administrative support (including calendar management) to the Chair of Urology and advanced administrative and executive-level support to department leadership and faculty, ensuring the efficient coordination of daily operations and special projects. This position performs a broad range of administrative duties, including managing correspondence, booking travel, completing expense reports, scheduling, meeting support, document preparation, record maintenance, and office coordination.

Requirements

Advanced computer proficiency, including working knowledge of Microsoft Office applications such as Word, PowerPoint, Excel, Outlook, and electronic calendar systems.
Ability to prepare, edit, and format professional correspondence, reports, presentations, and other documents using standardized word processing, database, and spreadsheet software.
Strong organizational and time management skills with the ability to prioritize assignments, manage multiple tasks simultaneously, and meet established deadlines.
Excellent oral and written communication skills, with the ability to interact effectively, courteously, and professionally with individuals internal and external to the organization.
Ability to maintain strict confidentiality and exercise sound judgment when handling sensitive information.
Ability to work independently while collaborating effectively within a team environment and interacting with employees at all organizational levels.
Knowledge of and ability to operate standard office equipment such as telephones, computers, scanners, fax machines, and copiers.
High school diploma/equivalent
3 years of administrative support experience, including some multimedia experience

Nice To Haves

Bachelor's Degree
Experience in an academic setting
Experience in a healthcare setting, hospital, medical office or other provider organization

Responsibilities

Manage correspondence
Book travel
Complete expense reports
Scheduling
Meeting support
Document preparation
Record maintenance
Office coordination
Complete and pass successfully the required occupational health screening referenced in the University’s Animal Handler Health Surveillance Program on an annual basis (for incumbents who have contact or exposure to animals or animal tissues)
Complete and pass a background check and an occupational health screening as a condition of employment (for incumbents who have contact or exposure to animals or animal tissues)
Complete and pass a drug screening (for identified jobs with contact or exposure to animals or animal tissues)