Senior Administrative Assistant

RTI International•Raleigh, NC

6d•$77,000 - $95,000•Hybrid

About The Position

RTI International is seeking a Senior Administrative Assistant to support the Finance & Contracts Vice President and leadership team, including leadership and strategy-planning activities. The role provides administrative and operational support through executive calendar management, correspondence and document preparation, shared electronic file and knowledge-resource maintenance, travel coordination, and coordination of meetings and recurring organizational commitments. The position requires learning and using Microsoft Copilot and other approved AI capabilities to improve productivity, information management, meeting preparation, drafting, and routine administrative work. The position is based at RTI’s RTP Headquarters, either as a resident full-time or in a hybrid arrangement with three days per week onsite. The anticipated hiring salary range is $77,000–$95,000.

Requirements

High school diploma and 6 years of experience, preferably providing support at the executive level.
Advanced proficiency with Microsoft 365, including hands-on experience managing complex Outlook calendars and creating or maintaining Microsoft Teams and SharePoint workspaces.
Strong judgment and ability to assess and manage priorities and competing demands, resolve scheduling conflicts, and determine when issues require escalation.
Understand department and organizational structure, operations, policies, and procedures, and be able to facilitate responses to staff questions or communicate information.
Ability to collaborate effectively across organizational levels, listen actively, and communicate clearly and tactfully, verbally and in writing.
Ability to work independently, exercise sound judgment, take initiative, and move work forward with limited direction.
Attention to detail and accuracy.
Ability to exercise discretion and appropriately handle confidential or sensitive business and personnel information.
Ability to obtain proper security clearances as noted by contracts.
Comfort learning new technology and using Microsoft Copilot and other approved AI capabilities.

Responsibilities

Monitor leadership priorities, scheduling commitments, deadlines, and follow-ups to anticipate needs and keep important activities on track.
Manage calendar priorities, resolve scheduling conflicts, protect time for key priorities, and coordinate across senior leaders and stakeholders.
Secure and manage RTI resources using online tools and other mechanisms.
Create and maintain Microsoft Teams and SharePoint workspaces, organize team information and resources, ensure content is current, accessible, appropriately permissioned, and easy to locate, and train others in system usage.
Draft and coordinate leadership communications, presentations, announcements, and other materials for internal audiences.
Coordinate meetings, including scheduling, agendas, materials, logistics, action items, and follow-up.
Coordinate executive travel, recurring commitments, key deadlines, and organizational activities.
Act as a liaison for staff working across the organization and collaborate with other administrative staff to facilitate activities.
Assist management with monitoring and forecasting operating resources.
Assist with compliance and implementation of corporate and unit procedures.
Participate in and coordinate special projects as needed.
May assist with Human Resources activities and documentation related to recruiting, benefits, and employee status changes.
May provide input to assist management with unit infrastructure planning.

Benefits

Paid time off
Merit-based annual increases
Bonus opportunities
Recognition program
Insurance plans, including health, dental, life, and short-term and long-term disability
Retirement savings program such as a 401(k) plan
Paid parental leave for all parents
Financial assistance with adoption expenses or infertility treatments
Financial reimbursement for education and developmental opportunities
Employee assistance program