Senior Administrative Assistant

Marsh McLennan•Toronto, ON

13d•Hybrid

About The Position

The Senior Administrative Assistant provides travel and expense support for several colleagues in a fast-paced sales environment, utilizing independent judgment and proactive problem-solving. Additionally, this role includes maintaining calendars for senior colleagues, occasional client interactions, and assisting with office responsibilities while operating with limited oversight and escalating complex requests to management.

Requirements

High school diploma and 5+ years of administrative experience, including meeting and event planning, Outlook calendar management, international travel arrangements, and expense management.
Expertise in Word, Excel, and PowerPoint, with the ability to manage multiple priorities while keeping stakeholders informed.
Strong experience with event planning, including meeting catering and external events.
Resourceful, proactive, and highly organized, with strong communication skills, experience using Zoom and Microsoft Teams, and the ability to maintain confidentiality.

Nice To Haves

Bachelor’s degree

Responsibilities

Arrange travel accommodations, prepare itineraries, and coordinate group travel logistics.
Coordinate meetings, teleconferences, and client/market meeting-room bookings across U.S. time zones.
Prepare and submit expense reports in accordance with corporate T&E policies.
Support event planning and execution, including catering, private-room bookings, and restaurant reservations.
Provide onboarding and offboarding support, including nameplates, access cards, Amex cards, and distribution list updates.
Perform general administrative duties such as ordering office supplies, business cards, promotional materials, and handling shipping/couriers.
Create and edit documents in PowerPoint, Excel, and Word in line with MMC style guidelines.
Partner with Broking Support Services leadership to improve processes, consistency, and efficiency across the region.