Senior Administrative Assistant

The Hershey Company•Lower Swatara Township, PA

66d•Hybrid

About The Position

The Senior Administrative Assistant provides day-to-day administrative and operational support to ensure efficient local office operations, with a critical focus on timely handling of financial items received through incoming mail. This role supports payroll, check, invoice, and Accounts Payable processes by ensuring financial materials are identified, processed, routed, and escalated appropriately to prevent aging, service interruptions, control issues, and delays in business operations.

Requirements

High school diploma required
Highly organized, detail-oriented, and able to work with a strong sense of urgency when handling time-sensitive financial and operational materials.
Demonstrated judgment to recognize when financial items require escalation and to raise issues promptly to prevent processing delays, aging items, control gaps, or business disruption.
Minimum of 2 years of experience in financial services, finance operations, Accounts Payable, payroll, banking, or similar financial processing environment.
Strong organizational and time management skills
Excellent written and verbal communication skills, including the ability to communicate status, risks, and follow-up needs clearly and professionally.
Ability to handle confidential information with discretion
Experience coordinating executive-level travel, including international travel, with strong attention to timing, accuracy, documentation, and traveler support needs.
Experience supporting senior leaders
Familiarity with HR or corporate environments
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Nice To Haves

associate or bachelor’s degree preferred

Responsibilities

Process financial items received through incoming local mail in a timely and controlled manner, including payroll-related items, incoming checks, invoices, tax materials, deductions, and Accounts Payable documentation. Ensure items are organized, tracked, routed, and actioned by the appropriate responsible departments to prevent aging, missed payments, service interruptions, and control issues.
Support local Accounts Payable and payroll-related check processes, including tax and payroll payments, by ensuring timely processing, accurate routing, and delivery in accordance with current processes, policies, and internal control expectations.
Maintain responsibility for check stock in the headquarters building and serve as the local Global Delivery Services contact for check-related processes, including check printing, check deposits, invoice-related support, and timely escalation of issues that could create payment delays, aging items, service interruptions, or control concerns.
Manage calendars, schedule meetings, and coordinate appointments
Handle email correspondence, phone calls, and internal communications
Prepare reports, presentations, and documents
Maintain filing systems (digital and physical)
Effectively manage executive-level travel plans, including complex domestic and international travel arrangements, itineraries, accommodations, transportation, visa or documentation coordination when applicable, and timely expense reporting.
Support meeting logistics, including agendas, minutes, and follow-ups
Assist with onboarding, team events, and general office coordination
Track and order office supplies and manage vendor interactions