Senior Administrative Assistant

HealthPartners • Bloomington, MN

7d

About The Position

Provides confidential administrative support to the Vice President and/or Director and other team members as directed. The role assists with budget management, special projects, file maintenance, and other administrative responsibilities to support efficient department operations. It requires handling confidential information, managing competing priorities, exercising independent judgment, and providing backup administrative support as needed.

Requirements

• High school diploma or GED, or a four-year college degree.
• At least two years of administrative assistant experience, unless qualifying through a four-year college degree.
• Strong desktop tool skills, including Microsoft Word, Excel, and PowerPoint.
• Strong oral and written communication skills.
• Excellent spelling, grammar, editing, and organizational skills.
• Ability to accurately type 45 words per minute.
• Ability to operate various office equipment.
• Ability to work independently and with minimal supervision.
• Ability to handle highly confidential information.
• Ability to work under pressure and meet tight deadlines.
• Good problem-solving skills.
• Excellent customer service and interpersonal skills.

Nice To Haves

• Two-year Administrative Assistant degree or certificate.

Responsibilities

• Perform administrative tasks supporting department Director(s), including typing, copying, faxing, maintaining files and records, answering telephone calls, taking messages, maintaining appointment calendars, and arranging meetings.
• Sort and distribute incoming mail.
• Create, proofread, and edit correspondence, spreadsheets, presentation materials, reports, and other confidential materials using appropriate software and office equipment.
• Manage the Director’s calendar, support efficient time utilization, and balance multiple priorities.
• Arrange meetings, including procuring space, obtaining necessary equipment, and arranging food service within the established budget.
• Prepare materials for presentations and meetings as requested.
• Audit budget reports, notify Finance of errors or problems, and work toward resolution.
• Prepare expense reports as requested.
• Greet visitors and direct them to the appropriate person.
• Coordinate travel arrangements and prepare itineraries as necessary.
• Complete administrative projects requiring independent judgment and action.
• Provide backup to other administrative support staff as needed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED