Senior Administrative Assistant

Prologis • Nashville, TN

3d • Onsite

About The Position

Prologis is seeking a highly driven Senior Administrative Assistant to support the Global Head of Operating Essentials and act as a force multiplier for a fast-moving, high-performing team. This critical role requires someone who thrives on ownership, operates with urgency, and consistently delivers at a high level. The ideal candidate will anticipate needs, remove friction, and execute with precision, often in ambiguous or high-pressure situations. They must be resourceful, resilient, and solutions-oriented, with the judgment and confidence to engage across all levels of the organization. A strong curiosity for innovation, including AI and emerging technologies, and an active pursuit of leveraging them for efficiency and impact are essential. The role demands a high degree of flexibility and commitment, including availability outside of standard business hours when necessary to support executive priorities.

Requirements

• 5+ years of experience supporting senior executives in a high-performance environment
• Exceptional organizational skills with the ability to manage multiple priorities without dropping details
• Strong business judgment and the ability to operate independently with minimal guidance
• Proven ability to perform under pressure, meet tight deadlines, and adapt quickly
• Absolute discretion and professionalism in handling sensitive information
• Clear, concise, and confident communication skills
• A proactive, ownership-driven mindset with a bias toward action
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong interest in AI and emerging technologies, with a willingness to experiment and implement tools that enhance productivity
• Flexibility to work beyond standard hours when required to meet the demands of the role

Responsibilities

• Own and optimize complex executive calendar management—prioritizing what matters most and ensuring time is aligned to highest-impact work
• Drive seamless execution of executive-level meetings, offsites, and key events
• Coordinate detailed domestic and international travel with precision and foresight
• Manage expense reporting and invoice processing with accuracy and speed
• Oversee and manage key vendor relationships, subscriptions, and contracts
• Support onboarding and internal communications for the Technology team
• Prepare high-quality materials, briefings, and presentations for senior leadership
• Step in to support broader EA team needs, ensuring no gaps in coverage
• Take on critical ad hoc projects and continuously identify opportunities to improve systems, workflows, and outputs—leveraging AI and new tools where possible

Benefits

• Robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents
• Several other wellness, financial, and work/lifestyle-specific benefits
• 401(k) retirement plan with a company match of 50% up to 12% of eligible compensation
• Generous PTO with a starting accrual of 22 days a year
• Paid holidays
• Volunteer time

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees