Senior Administrative Assistant

KTA-Tator, Inc.•Pittsburgh, PA

10d•Hybrid

About The Position

Our growing Commercial Services Group is seeking a full-time Senior Administrative Assistant to join our corporate office in the Findlay Township area of Pittsburgh (near the Pittsburgh International Airport). Hybrid work from home will be an option once fully settled into job duties. This role is ideal for someone who enjoys keeping work organized while supporting a collaborative, fast-paced team. In this role, you will help drive the group’s success by: Supporting the department VP in day-to-day business unit management through maintaining accurate records, databases, and project documentation and tracking business activity and project data to support operational reporting and decision-making. Reviewing and formatting reports, proposals, and client deliverables with exceptional attention to detail. Coordinating project and travel logistics to keep projects and teams running smoothly. Providing professional administrative support through effective scheduling, communication, and client service. Collaborating with a dynamic team to manage priorities, solve problems, and meet critical deadlines.

Requirements

At least 5 years of administrative and/or office management experience in a professional office environment
Strong proofreading, editing, and document formatting skills
High proficiency with Microsoft Office products (Word, Excel, Outlook, Teams, SharePoint, PowerPoint)
Strong organizational skills with the ability to juggle multiple priorities and deadlines in a fast-paced work environment.
Excellent written and verbal communication skills with a client-service mindset
Ability to work both independently and in a collaborative, team-oriented environment
Flexibility, adaptability, patience, and problem-solving ability in a deadline-driven environment
Close vision, ability to adjust focus, hearing, and speaking.

Responsibilities

Supporting the department VP in day-to-day business unit management through maintaining accurate records, databases, and project documentation and tracking business activity and project data to support operational reporting and decision-making.
Reviewing and formatting reports, proposals, and client deliverables with exceptional attention to detail.
Coordinating project and travel logistics to keep projects and teams running smoothly.
Providing professional administrative support through effective scheduling, communication, and client service.
Collaborating with a dynamic team to manage priorities, solve problems, and meet critical deadlines.