Senior Administrative Assistant - General Counsel's Office

Committee for Public Counsel Services•Boston, MA

21h•Hybrid

About The Position

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill a full-time Senior Administrative Assistant position to support the Office of the General Counsel and the Strategic Litigation Unit. This position will be based in Boston and is eligible for a hybrid work schedule. CPCS is dedicated to fighting for equal justice and human dignity by supporting clients in achieving their legal and life goals, zealously advocating for the rights of individuals, and promoting just public policy. The agency provides representation in a wide range of legal cases for indigent persons. The Office of the General Counsel provides legal counsel to the Agency and represents it before the Legislature and Executive Branch. The Strategic Litigation Unit (SLU) focuses on the right to counsel, the elimination of systemic injustices, and systemic and institutional reform through litigation and data analysis. The Senior Administrative Assistant will provide broad administrative services for these offices and will lead the processing of Public Service Loan Forgiveness certifications for private counsel vendors. This is a full-time (35 hours/week) position reporting to the Assistant General Counsel.

Requirements

Associate’s degree in a related area and at least two years of experience as an administrative assistant or office manager; executive level secretarial skills; or an equivalent combination of education, training, experience, and skills
Access to home internet access sufficient to work remotely
Ability to handle multiple tasks, prioritize effectively, meet deadlines, and deliver high-quality work
Excellent communication skills, both oral and written
Strong organizational abilities
Ability to maintain confidentiality and to exercise considerable judgment and discretion
Previous administrative assistant, office manager or similar experience and knowledge of general office procedures (e.g., correspondence, scheduling, filing)
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
Good problem-solving skills
Ability to establish effective working relationships and to work as part of a team

Nice To Haves

Typing skill of 50 to 60 wpm preferred
Previous experience in a legal setting is preferred

Responsibilities

Processing Public Service Loan Forgiveness certifications for private counsel vendors
Providing a broad range of administrative support, including phone reception, word and data processing, filing, copying, scanning, and redacting legal documents
Maintaining and organizing paper and electronic files
Processing, filing, sending, and responding to written and electronic correspondence
Assisting with other projects to improve the quality of legal representation and to enhance client services, including researching and responding to client requests for documentation
Ensuring that office systems and agency procedures and practices are administered effectively
Communicating effectively with internal and external contacts at all levels
Assisting with front desk coverage including all receptionist responsibilities as needed
Maintaining and updating department websites
Other duties as assigned