Senior Administrative Assistant

The Hershey Company•Lower Swatara Township, PA

3d•Hybrid

About The Position

The Hershey Company is an industry-leading snacks company known for making more moments of goodness through its iconic brands. With a strong portfolio across chocolate, confectionery, and salty snacks, Hershey delights consumers every day. Our beloved brands include Hershey’s, Reese’s, KitKat®, Dots Pretzels, Lesser Evil, Jolly Rancher, Twizzlers, Ice Breakers, and more. At Hershey, we are committed to making a meaningful difference in the communities where we live, work, and do business. This commitment originated with our founder, Milton Hershey, and continues to shape who we are today. Guided by our employee value proposition, Lead Today. Create Tomorrow, we empower our people to drive impact now while shaping what comes next. Our One Hershey mindset brings teams together across functions, geographies, and businesses, enabling us to operate with speed, collaboration, and shared purpose. The Hershey Company is proud to be recognized as a top employer in the United States, reflecting our commitment to our people, culture, and purpose.

Requirements

Excellent word processing/computer skills (One Note, Outlook, Teams, Power Point, Word, Excel, SAP, SharePoint, Microsoft Co-pilot)
Ability to manage multiple priorities
Ability to set priorities
Ability to interact with internal and external executives and customers
Pro-active thinking and action
Analytical ability
Personal initiative
Attention to detail
Strong communication skills (oral and written)
Follow-through
Responsiveness
Strong Interpersonal skills
Ability to compose correspondence
Excellent organizational/time management skills
Ability to handle confidential information
Ability to use good judgement and discretion
Team player
Organized/efficient in leading and prioritizing work tasks for VP and EC Leadership teams
Associate degree or higher strongly preferred.
At least 3 years progressive administrative experience; experience supporting executives highly preferred

Nice To Haves

The Individual may be required to work “full time in office” or they might have the option to follow Hershey’s “Best of Both” approach that allows remote work on Mondays and Fridays only.

Responsibilities

Manage Vice President and Sr Directors calendars by prioritizing schedules and meetings.
Assist in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology (Teams) based on participant needs, and all other meeting logistics including on site room setup/ meal coordination / external support. May further prepare meeting briefing documents by taking notes, summarizing through copilot and disseminating notes and formulating post-meeting action item lists.
Manage logistics including off-site meetings, booking rooms in 3rd party locations, and incorporating travel time and juggling logistics as appropriate physically at the offsite location.
Act as a proxy for communications and approvals as authorized. This includes interfacing with internal and external senior executives. The candidate be able to answer general questions as necessary and refer routine matters to appropriate parties and follow-up to ensure proper disposition.
Support department leaders in coordination and scheduling of travel arrangements and process expense reports for Vice President.
Data Analytics experience including using generative AI in optimizing communication.
Strong Proficiency/Aptitude with learning software/databases/dashboards/scorecards
Support department with administrative tasks and analytical support as needed
High proficiency in creating Power Point decks for internal meetings with senior leaders.
Support BOD presentation prep with onsite collaboration with key leaders including EC members.