Senior Administrative Assistant

AllianceBernstein • San Francisco, CA

27d • $80,000 - $90,000 • Hybrid

About The Position

The Senior Administrative Assistant partners with the Managing Director and Financial Advisors to serve clients and support the growth of Bernstein’s Private Wealth Management Platform. In a dynamic, trust-based working relationship, the role serves as a liaison with internal and external clients and provides administrative, client-service, recruiting, meeting, and project support. The position calls for discretion with complex and confidential duties, strong attention to detail, and the ability to manage competing priorities in a fast-paced, deadline-oriented environment.

The role works approximately 8:00 a.m. to 5:00 p.m., with flexibility to work overtime as workload demands change. The position is based in San Francisco, California, and follows a hybrid work model. The stated base annual salary range is $80,000–$90,000; actual salary may vary based on education, training, experience, past performance, and other job-related factors. Total compensation may also include, depending on eligibility, benefits, commissions, year-end incentive compensation, and other incentives.

Requirements

• At least 3 years of administrative or executive support experience in a corporate or professional setting, working alongside high-level professionals.
• Ability to independently prioritize and execute multiple complex tasks and projects in a fast-paced, deadline-oriented environment.
• Outstanding verbal and written communication skills.
• Strong time-management and organizational skills.
• Client-focused approach and high attention to detail.
• Ability to work as a team player in a rigorous and challenging environment.
• Strong proficiency in Microsoft Office.

Nice To Haves

• Experience with Salesforce.

Responsibilities

• Manage the Managing Director’s calendar, including scheduling meetings and appointments and coordinating travel plans.
• Exercise a high level of discretion while handling complex and confidential duties.
• Support recruiting and management of advisor staff, including interview coordination, onboarding new advisors, and responding to advisor inquiries.
• Coordinate complex senior-level internal and external meetings and conference calls.
• Handle a high volume of calls from external clients and internal contacts.
• Provide general administrative support, including preparing and revising correspondence, maintaining databases, reconciling monthly expenses, and preparing scheduling and management reports.
• Assist with general office maintenance, including ordering supplies and coordinating facilities as needed.
• Work directly with clients on all aspects of client servicing.
• Prepare presentations and reports for management, clients, and prospects.
• Assist with ad hoc reports and special projects requiring detailed work and follow-up.
• Provide support and partnership to the marketing team as needed.
• Contribute to a team environment focused on exceptional client service, including training new team members.

Benefits

• Competitive compensation offerings.
• Retirement plans with matching employer contributions and no fees on core investments.
• Holistic employee benefits supporting employee and family health and wellness.
• Flexible time off.
• Hybrid work model.
• Mentoring programs.
• Depending on eligibility, benefits may be part of total compensation.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed