Senior Administrative Assistant

Galderma•Miami, FL

3d•Hybrid

About The Position

Galderma is seeking a highly proactive Executive Assistant to partner with the General Manager (GM) of Alastin. This role goes beyond traditional administrative support, serving primarily as an administrative anchor to the Alastin GM with additional support such as executive schedules, team meetings, travel coordination, and expenses of select Senior Leaders. This role will report directly to the GM of Alastin.

Requirements

Bachelor’s or associate’s degree or equivalent experience in business administration, management, or a related field
5+ years as an Executive Assistant, with at least 2 years in a senior or high-level support role
Proficiency in Microsoft Office and expense programs (Outlook, Teams, Word, Excel, PowerPoint, Concur)
Experience supporting executives and cross-functional stakeholder management
Ability to work independently and as part of a team, with a proactive and flexible approach
High degree of professionalism, discretion, and confidentiality
Exceptional communication and stakeholder management skills
Strong business acumen and ability to anticipate needs
Demonstrate discipline, organization and positive "can do" attitude with growth mindset
Available to work flexible hours as needed, including occasional travel

Responsibilities

Provide comprehensive executive administrative partnership to the GM, and 1 member of the US Senior Leadership team, with some additional support to members of the Alastin LT anticipating needs and enabling focus on key business priorities
Manage a highly dynamic calendar of General Manager and other leadership coordination (across time zones and in partnership with other Executive Assistants). Be able to prioritize and triangulate competing priorities
Prepare the GM for key engagements with clear briefs, agendas, priorities, and follow-ups on action items
Support with organizing/consolidating PowerPoint decks and communications
Ability to manage and navigate high level executive dynamics, collaboration and coordination with some travel required
Manage and execute the Alastin operating cadence such as leadership meetings, planning cycles, business reviews
Drive agenda-setting, materials preparation, and ensuring technology is working to facilitate
Maintain the Master Calendar and ensure alignment across functions with clear agenda, material preparation and outcomes
Draft and coordinate communications including broader communications to salesforce, town halls, all-hands, and GM messaging for Outlook
Serve as a key liaison for Alastin extended leadership team that the GM can count on for professionalism and collaboration
Lead end-to-end planning of meetings, events, and offsites (internal and external)
Manage GM expenses and procurement/PO processes
Ensure flawless execution of all operational and administrative processes
Support GM with engagement, recognition, and Galderma culture-building initiatives
Seamlessly integrate and collaborate with the EAs across the organization