Senior Administrative Assistant

Yale New Haven Health • Bridgeport, CT

6d

About The Position

Provides broad-scale, complex administrative and executive support to one or more individuals, including a Vice President, and to the department. The role works independently and efficiently. Responsibilities include supporting the organization’s vision, mission, and values and contributing to Bridgeport Hospital’s patient-centered approach to coordinated, continuous, and comprehensive care.

Requirements

• High school diploma or GED.
• At least 5–7 years of experience in an administrative support role, or a combination of experience and a bachelor’s degree.
• Excellent computer skills, including Microsoft Office, especially Word, Excel, and PowerPoint.
• Proficiency in Internet research and navigation.
• Exceptional customer service skills.
• High-level communication and interpersonal skills.
• Ability to draft and distribute high-level communications to the department, delivery network, health system, and external entities.

Nice To Haves

• Associate degree and/or college- or technical-level business coursework.

Responsibilities

• Provide phone coverage and arrange travel.
• Compile and maintain confidential data, departmental records, and filing systems.
• Review the Executive’s daily calendar, prepare materials and agendas, and resolve calendar conflicts to support an efficient schedule.
• Prepare written and electronic correspondence and documents for action, mailing, or distribution to internal and external constituencies.
• Serve as a liaison between the Executive and members of other Delivery Networks, the Senior Management team, and the community.
• Perform clerical functions across a wide range of departmental operations.
• Address concerns promptly and route requests and problems through appropriate channels.
• Assist with coordinating and implementing special events, meetings, and training.
• Spend 50% of time owning ongoing projects that support the department and completing assigned special projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED