Senior Administrative Assistant

Lockheed Martin•Littleton, CO

1d•Onsite

About The Position

Lockheed Martin Space is seeking an Executive Assistant to join our team supporting multiple Directors in the Enterprise Process & Improvement (EP&I) organization. This position will provide administrative support to multiple Directors as well as their management teams. The ideal candidate must be a self-starter that is a team player, have proven ability to multitask and drive closure in a fast paced environment with rapidly changing priorities and short deadlines that align to company initiatives. This position will perform diverse administrative duties, which by nature of the position involves high-level contacts with other Lockheed Martin executives, external suppliers, and Government customers. You will be exposed to sensitive information necessitating considerable use of discretion, judgment, tact, and diplomacy. Since assignments will change on a frequent basis, the successful candidate must be able to utilize judgment and initiative to complete daily tasks, relying on knowledge in a variety of clerical, computer, and administrative applications to complete those tasks. Requires coordination with other administrative assistants for coverage of shared responsibilities and projects.

Requirements

2+ years of previous Executive Assistant experience supporting executive level management.
Demonstrated Microsoft Office application proficiency to include Word, PowerPoint, Excel, Outlook, Teams, and SharePoint.
Experience with booking travel, calendar management, and processing expense reports.

Nice To Haves

Experience with SAP Concur.
Experience supporting multiple leaders in an administrative role.
Ability to build effective relationships with peers, leaders and subordinates.
Knowledge of military and government protocol and etiquette.
Creation of or familiarity with high-level executive processes.
Advanced written communication skills.
Demonstrated ability to communicate professionally and effectively with personnel / teammates / visitors / customers at all levels.
Must have demonstrated excellent attention to detail and quality of work.
Candidate must be proactive and willing to assist other executives in times of absences and personnel shortages.
Self-starter and recognize and take actions to run an efficient office.
Ability to effectively adapt to emerging challenges and frequent changes.
Comfortable in a defense industry.

Responsibilities

Maintains and assists assigned Directors and supports other Executives with calendar maintenance, as required.
Evaluates Director's schedule and establishes appointment priorities to include rescheduling, refusing appointments or invitations, or arranging for staff members to represent the Director.
Ensures that requests for action or information are relayed to the appropriate staff members as needed.
Responsible for the maintenance and oversight of administrative files and business continuity files.
Develops and maintains SharePoint/Teams sites and content management.
Maintains daily awareness of location/contact numbers for members of assigned Executives if offsite.
Coordinates and requests graphics development, printing services and IT services.
Provides support to planning and execution of employee morale and engagement events and employee event communications.
Provides support to community engagement / volunteer events.
Helps coordinate visits to the facility for people planning to visit assigned Executives, to include proficiency with LM visit management systems.
Ensures visitors are escorted to and from the Executive Area / meeting location.
Assists visitor with maps, directions, hotel accommodations, local amenities, and internal resources.
Provides visitors with local instructions and resource requirements.
Coordinates, prioritizes, and maintains rooms to ensure availability for facility leadership.
Coordinates with meeting sponsors for meals/refreshments when required.
Completes (for approval) and submits expense reports and requests for payment for refreshments/meals.
Sets up meetings, Microsoft Teams Meetings, Conference Calls and VTCs for assigned executives in the appropriate locations and ensures they are connected prior to start time.
Coordinates and arranges travel (in-country and overseas) using the LM travel system for reservations.
Submits approved expense reports upon completion of travel and files documentation.
Prepares receipt packages for reconciliation of Corporate credit card account statements.
Some travel may be required.