Senior Administrative Assistant

Oracle•Nashville, TN

27d•$50,000 - $118,200

About The Position

Oracle is seeking an experienced Executive Assistant to support senior leaders within Oracle Cloud Infrastructure. The role helps executives focus on priority work, prepare for decisions, and follow through on commitments. Working closely with supported executives and their Chief of Staff, the assistant understands business priorities, anticipates needs, and keeps the executive office running smoothly. The position requires strong administrative execution, relationship-building, sound judgment within delegated authority, discretion with sensitive information, and practical use of AI and productivity tools to improve preparation, communication, and workflows. Success is measured by executives being better prepared, commitments receiving timely attention, and less time being lost to avoidable scheduling and administrative work.

Requirements

Six or more years of experience supporting senior executives, ideally in a technology company or complex global organization.
Demonstrated ability to manage demanding calendars and make thoughtful prioritization decisions across senior stakeholders and time zones.
Excellent written and verbal communication skills, including experience preparing concise briefs and drafting executive correspondence.
Experience tracking commitments and coordinating work across teams with reliable follow-through.
Practical experience using generative AI tools for administrative or communication workflows, including reviewing outputs for accuracy and handling confidential information appropriately.
Proficiency with calendar, email, document, presentation, and spreadsheet tools.
Strong organizational skills, business judgment, discretion, and attention to detail.
Experience coordinating complex travel and leadership events.

Nice To Haves

Experience supporting VP, SVP, or C-level leaders in cloud infrastructure, engineering, product, or another technical organization.
Experience partnering with a Chief of Staff or Business Operations team.
Experience analyzing calendar patterns and recommending changes to executive time allocation.
Experience building reusable AI workflows or simple automations using approved productivity tools.
Experience improving administrative processes and sharing effective practices with other Executive Assistants.

Responsibilities

Manage complex calendars across time zones, resolving competing requests according to business priorities and stakeholder context.
Protect executive time for strategic thinking, decision preparation, customers, team leadership, and other agreed priorities.
Review schedules proactively for conflicts, preparation needs, excessive meeting load, and opportunities to delegate or consolidate meetings.
Provide a concise weekly view of scheduled time by agreed categories and recommend improvements, distinguishing calendar commitments from actual time spent.
Use judgment to manage executive access and urgency, escalating requests based on deadlines, business impact, and who is waiting.
Prepare concise daily and weekly briefs covering priorities, decisions, upcoming meetings, urgent requests, and outstanding commitments.
Draft and edit correspondence, meeting summaries, and leadership updates in the executive’s voice, making messages and actions clear.
Triage incoming requests within delegated access and authority, surfacing matters requiring executive attention and routing others appropriately.
Coordinate agendas, pre-reads, and briefing materials to ensure executives have the context needed for meetings.
Track commitments and follow-ups with clear owners and dates, confirm completion, and surface blockers before deadlines are missed.
Build trusted relationships with senior leaders, business partners, and Executive Assistants across OCI and Oracle.
Use Oracle-approved AI tools for briefing preparation, communication drafting, action extraction, calendar analysis, and information synthesis.
Create reusable prompts, templates, and simple automated workflows to reduce repetitive work and improve consistency.
Check AI-generated content against its sources, especially names, dates, commitments, and sensitive business information.
Apply sound judgment regarding confidentiality, access permissions, and when human review or approval is required.
Evaluate workflow improvements by practical results, including time saved, preparation quality, fewer avoidable conflicts, and more reliable follow-through.
Partner with the Chief of Staff on executive onboarding, leadership offsites, organizational communications, and operating-cadence improvements.
Own administrative coordination and logistics for business reviews, leadership meetings, executive visits, and internal events.
Manage complex domestic and international travel, including itineraries, changes, expenses, and contingencies.
Support team onboarding, workspace coordination, and continuity of executive support.
Maintain clear handoffs and coverage arrangements with other Executive Assistants.

Benefits

Medical, dental, and vision insurance, including expert medical opinion.
Short-term and long-term disability insurance.
Life insurance and AD&D.
Supplemental life insurance for employees, spouses, and children.
Health care and dependent care Flexible Spending Accounts.
Pre-tax commuter and parking benefits.
401(k) Savings and Investment Plan with company match.
Paid vacation, with Flexible Vacation for eligible salaried employees and accrued vacation for other eligible employees.
11 paid holidays.
Paid sick leave: 72 hours upon hire, refreshing annually, with unused balance carrying over up to a 112-hour cap.
Paid parental leave.
Adoption assistance.
Employee Stock Purchase Plan.
Financial planning and group legal benefits.
Voluntary auto, homeowner, and pet insurance.
The role may be eligible for equity.