Cleared Senior Administrative Assistant
About The Position
Provide comprehensive administrative support to PK leadership and contracting teams. Manage daily taskers, suspense actions, action items, and organizational deliverables. Maintain PK official records, contract closeout files, trackers, and documentation repositories. Oversee personnel in-/out-processing and maintain office documentation, calendars, and scheduling. Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials. Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness. Support workflow management, office operations, and process improvement initiatives. Prepare official correspondence, reports, and leadership documentation. Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries. Assist with DTS travel coordination and serve as VRO/TCO telephone focal point. Validate recurring reports and support ESGK training events and office activities. Other duties as assigned.
Requirements
- Bachelor’s Degree preferred
- 12+ years of general experience
- 5+ years working in the DoD sector
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
- Experience administering SharePoint administration and document management
- Experience providing calendar management and executive scheduling support
- Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
- Demonstrated ability to track action items, suspense, and workflow requirements
- Experience preparing executive correspondence, reports, and briefing materials
- Experience with data collection, analysis, and administrative reporting
- Experience supporting DoD acquisition or program management offices
- Knowledge of Air Force organizational structures and administrative processes
- Ability to manage multiple priorities and competing deadlines
- Excellent customer service and stakeholder engagement skills
- Strong problem-solving and critical-thinking abilities
- Ability to collaborate with team players capable of working across diverse organizations
- Ability to handle sensitive and confidential information with discretion
- Adaptability in a fast-paced, mission-focused environment
- Proactive mindset with a continuous process-improvement approach
- Must be a US citizen
- Must have an active Secret clearance
Responsibilities
- Provide comprehensive administrative support to PK leadership and contracting teams
- Manage daily taskers, suspense actions, action items, and organizational deliverables
- Maintain PK official records, contract closeout files, trackers, and documentation repositories
- Oversee personnel in-/out-processing and maintain office documentation, calendars, and scheduling
- Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials
- Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness
- Support workflow management, office operations, and process improvement initiatives
- Prepare official correspondence, reports, and leadership documentation
- Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries
- Assist with DTS travel coordination and serve as VRO/TCO telephone focal point
- Validate recurring reports and support ESGK training events and office activities
- Other duties as assigned
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources
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What This Job Offers
Job Type
Full-time
Career Level
Senior
