Senior Administrative Assistant

Oracle•Nashville, TN

15d

About The Position

Oracle Cloud Infrastructure is seeking an experienced Executive Assistant to support senior leaders. The role partners closely with the supported executives and their Chief of Staff to understand business priorities, anticipate needs, and keep the executive office running smoothly. It calls for strong administrative execution, trusted relationships, discretion with sensitive information, sound judgment within delegated authority, and the confidence to raise concerns when schedules or requests conflict with agreed priorities. The assistant will use Oracle-approved AI and productivity tools to improve preparation, communication, and everyday workflows. Success means executives are better prepared, commitments receive timely attention, and avoidable scheduling and administrative work is reduced. The position manages executive time and priorities, prepares briefs and communications, tracks follow-through, and coordinates executive office operations. It includes complex domestic and international travel, leadership events, business reviews, onboarding and workspace coordination, and maintaining handoffs with other Executive Assistants. The role also partners with the Chief of Staff on executive onboarding, leadership offsites, organizational communications, and improvements to the operating cadence.

Requirements

Six or more years of experience supporting senior executives, ideally in a technology company or complex global organization.
Demonstrated ability to manage demanding calendars and make thoughtful prioritization decisions across senior stakeholders and time zones.
Excellent written and verbal communication, including experience preparing concise briefs and drafting executive correspondence.
Experience tracking commitments and coordinating work across teams with reliable follow-through.
Practical experience using generative AI tools for administrative or communication workflows, including reviewing outputs for accuracy and handling confidential information appropriately.
Proficiency with calendar, email, document, presentation, and spreadsheet tools.
Strong organizational skills, business judgment, discretion, and attention to detail.
Experience coordinating complex travel and leadership events.

Nice To Haves

Experience supporting VP, SVP, or C-level leaders in cloud infrastructure, engineering, product, or another technical organization.
Experience partnering with a Chief of Staff or Business Operations team.
Experience analyzing calendar patterns and recommending changes to executive time allocation.
Experience building reusable AI workflows or simple automations using approved productivity tools.
Experience improving administrative processes and sharing effective practices with other Executive Assistants.

Responsibilities

Manage complex calendars across time zones, resolving competing requests using business priorities and stakeholder context.
Protect time for strategic thinking, decision preparation, customers, team leadership, and other agreed priorities.
Review schedules proactively for conflicts, preparation needs, excessive meeting load, and opportunities to delegate or consolidate meetings.
Provide a concise weekly view of scheduled time by agreed categories and recommend improvements to time allocation.
Distinguish calendar commitments from actual time spent.
Use judgment about executive access and urgency, escalating requests based on deadlines, business impact, and who is waiting.
Prepare concise daily and weekly briefs covering priorities, decisions, upcoming meetings, urgent requests, and outstanding commitments.
Draft and edit correspondence, meeting summaries, and leadership updates in the executive’s voice, with clear messages and actions.
Triage incoming requests within delegated access and authority, surfacing items requiring executive attention and routing others appropriately.
Coordinate agendas, pre-reads, and briefing materials so executives have the context they need for meetings.
Track commitments and follow-ups with clear owners and dates, confirm completion, and surface blockers before deadlines are missed.
Build trusted relationships with senior leaders, business partners, and other Executive Assistants across OCI and Oracle.
Use Oracle-approved AI tools for briefing preparation, communication drafting, action extraction, calendar analysis, and information synthesis.
Create reusable prompts, templates, and simple automated workflows to reduce repetitive work and improve consistency.
Check AI-generated content against its sources, particularly names, dates, commitments, and sensitive business information.
Apply sound judgment about confidentiality, access permissions, and when human review or approval is required.
Evaluate workflow improvements by practical results, including time saved, preparation quality, fewer avoidable conflicts, and more reliable follow-through.
Partner with the Chief of Staff on executive onboarding, leadership offsites, organizational communications, and operating-cadence improvements.
Own administrative coordination and logistics for business reviews, leadership meetings, executive visits, and internal events.
Manage complex domestic and international travel, including itineraries, changes, expenses, and contingencies.
Support team onboarding, workspace coordination, and continuity of executive support.
Maintain clear handoffs and coverage arrangements with other Executive Assistants.

Benefits

Medical, dental, and vision insurance, including expert medical opinion.
Short-term and long-term disability insurance.
Life insurance and AD&D.
Supplemental life insurance for employees, spouses, and children.
Health care and dependent care Flexible Spending Accounts.
Pre-tax commuter and parking benefits.
401(k) Savings and Investment Plan with company match.
Paid time off, with flexible vacation for eligible salaried, non-overtime positions and accrued vacation for other eligible employees.
11 paid holidays.
Paid sick leave: 72 hours upon hire, refreshing each calendar year, with unused hours carrying over up to a maximum of 112 hours.
Paid parental leave.
Adoption assistance.
Employee Stock Purchase Plan.
Financial planning and group legal benefits.
Voluntary auto, homeowner, and pet insurance.
May be eligible for equity.