Senior Administrative Assistant
About The Position
The Senior Administrative Assistant provides senior-level clerical and administrative support for the Aiken Site and the Vice Presidents working there. The role operates and maintains office equipment and uses computer software for spreadsheets, word processing, database management, and presentations. It prepares correspondence, reports, invoices, expense reports, and other documents; supports budget development; and assists with meetings, mail, scheduling, travel, and telephone inquiries. The position is full-time and requires availability to work flexible hours. The work location is identified as Aiken, South Carolina; the posting also lists Graniteville, South Carolina. Relocation assistance is not available. Rolls-Royce’s Power Systems business provides power solutions and life-cycle support under its mtu brand, serving marine and infrastructure customers with gas and diesel engines and electrified hybrid systems. The company describes its focus as developing cleaner and smarter drive and power-generation solutions through digitalization and electrification.
Requirements
- High school graduate or GED equivalent.
- Five years of Administrative Assistance experience.
- Intermediate knowledge and skills in letter and report formatting.
- Intermediate oral and written communication skills.
- Intermediate organizational and follow-up skills.
- Intermediate interpersonal skills and the ability to work effectively with others.
- Ability to maintain confidentiality.
- Must be authorized to work for any employer in the U.S. without sponsorship; the company is unable to sponsor or take over sponsorship of an employment visa at this time.
Nice To Haves
- Knowledge of MTU products.
- Familiarity with organization structure.
- A wide degree of creativity is expected.
Responsibilities
- Provide senior-level clerical and administrative support for the Aiken Site and the Vice Presidents working there.
- Operate and maintain office equipment, including fax machines, copiers, and phone systems.
- Use computers for spreadsheet, word processing, database management, and presentation software.
- Compose routine letters, type correspondence, and generate reports and other documents.
- May assist with compiling and developing the annual budget.
- Create presentations, distribute meeting notes, and make copies of correspondence and other printed material.
- Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters.
- Schedule appointments and make travel arrangements.
- Process and track expense reports for department managers.
- Take dictation and transcribe notes.
- Answer telephones, provide information to callers, take messages, or transfer calls to appropriate individuals.
- Prepare invoices and expense reports.
Benefits
- Base pay and a discretionary bonus plan.
- Health insurance.
- Dental insurance.
- Vision insurance.
- Disability insurance.
- Life insurance and accidental death and dismemberment insurance.
- Flexible spending account.
- Health savings account.
- 401(k) retirement savings plan with company match.
- Employee Assistance Program.
- Paid Time Off.
- Certain paid holidays.
- Paid parental and family care leave.
- Tuition reimbursement.
- Long-term incentive plan. Eligibility and available options may vary.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
