Senior Administrative Assistant

Sphere Entertainment Group, LLC•New York, NY

6d•$75,000 - $100,000•Onsite

About The Position

Sphere Entertainment Co. is a leader in immersive experiences, technology, and media. Its businesses include Sphere, an experiential medium powered by advanced technologies, and MSG Networks, which operates regional sports and entertainment networks and the MSG+ streaming product. The Senior Administrative Assistant provides complete, advanced administrative support to the SVP Business Operations & Insights, the SVP Strategic Operations & Alliances, and their direct reports. Working with considerable independence and intellectual curiosity, this role maintains a close, highly responsive relationship with day-to-day business activities. The position involves coordinating shifting executive schedules, anticipating needs, arranging travel and events, managing correspondence and confidential information, and collaborating with other administrative assistants and teams. Non-conventional work hours and occasional travel may be required. The role is identified as onsite. The listed pay range is $75,000–$100,000 USD.

Requirements

At least 5 years of experience supporting senior executives in a matrixed organization.
Strong organization, attention to detail, and multitasking skills, with the ability to think strategically and anticipate the impact of simultaneous projects.
Experience managing highly changeable calendars with tact, strict attention to detail, diplomacy, and sound judgment.
Ability to quickly learn an organizational structure and execute team objectives in a complex and ambiguous environment.
Ability to maintain confidentiality and professionalism at all times.
Experience with Concur or a comparable expense and travel platform.
Energetic, positive, outgoing, and resourceful.
Proficiency in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.

Nice To Haves

Experience in the technology, media, or entertainment industries.

Responsibilities

Coordinate and arrange executives’ meetings and schedules amid frequently shifting priorities.
Collaborate with other Administrative Assistants to ensure team members have the information they need.
Anticipate contingencies and strategically prioritize tasks.
Prepare travel and expense reports in a timely manner using Concur or a comparable program.
Support the team with tasks such as printing documents, light database entry, and ordering meals and office supplies.
Communicate regularly and foster collaboration, teamwork, and cooperation across the team.
Review emails, phone calls, and other correspondence regularly, and identify appropriate follow-up actions.
Prepare comprehensive event and travel itineraries and contact lists, and coordinate necessary arrangements.
Handle highly confidential and proprietary information with discretion.
Support logistics, correspondence, scheduling, and coordination for high-priority team events and engagements, including internal off-sites and external client events in partnership with MSG teams.