Sr Administrative Assistant

Ameriprise Financial Services, LLC • Minneapolis, MN

24d • $54,400 - $74,800 • Hybrid

About The Position

As a Senior Administrative Assistant, you will enable leaders and teams to operate efficiently and effectively. You will serve as a trusted partner to senior leaders, managing complex administrative priorities, coordinating across stakeholders, and ensuring a seamless experience for meetings, events, communications, and business operations. The role offers exposure across the organization, opportunities to influence outcomes, and the ability to make an impact through organization, judgment, and service.

The position requires in-office work at least four days per week, with the flexibility to work from home one day per week. Some roles may have additional or different in-office expectations, which will be discussed during the hiring process. Applicants must have valid U.S. work authorization that does not now or in the future require visa sponsorship.

The estimated base salary is $54,400–$74,800 per year. Initial total compensation may vary based on job-related knowledge, skills, experience, and work location. Depending on the role, variable compensation may include bonuses, commissions, and/or long-term incentives. The company offers a benefits program that includes vacation time, sick time, a 401(k), and health, dental, and life insurance.

Requirements

• 3–5 years of administrative support experience, including supporting senior leaders, managing competing priorities, and handling sensitive information.
• Ability to work independently, anticipate needs, and exercise sound judgment in a fast-paced environment.
• Associate degree or equivalent required.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Outlook, Copilot or similar AI-enabled tools, Concur, and purchasing systems.
• Strong organizational, communication, collaboration, and problem-solving skills, with the ability to adapt quickly to changing priorities.
• Ability to manage multiple tasks simultaneously while maintaining accuracy, professionalism, and confidentiality.
• Valid U.S. work authorization that does not now or in the future require visa sponsorship.

Nice To Haves

• Bachelor’s degree.

Responsibilities

• Independently manage complex calendars, schedules, and meeting priorities for multiple senior leaders, coordinating logistics, facilities, technology, visitor access, and materials.
• Prepare and manage travel arrangements, expense reports, invoices, presentations, reports, and internal and external communications.
• Review and prioritize emails and requests, responding on leaders’ behalf when appropriate and ensuring timely follow-up on critical actions.
• Coordinate team programs, recognition activities, budgets, timekeeping processes, off-site meetings, conferences, and special events.
• Maintain distribution lists; manage shipping and supply needs; and submit and track workspace, building, maintenance, and access requests.
• Provide project and program support by researching questions about policies or practices, coordinating events, and executing administrative initiatives.
• Mentor and train administrative staff and provide backup support across teams as needed.

Benefits

• Vacation time
• Sick time
• 401(k)
• Health insurance
• Dental insurance
• Life insurance
• Depending on the role, variable pay in the form of bonuses, commissions, and/or long-term incentives

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree