Sr. Administrative Assistant ($35.67 - $44.28)
Irvine Company•Newport Beach, CA
•$36 - $44•Onsite
About The Position
The Senior Administrative Assistant provides executive-level administrative support, managing schedules and departmental logistics, coordinating interdepartmental communication, and processing payments and contract requests. The role supports New Development projects and the department’s daily operations, document management, events, onboarding, and communications.
Requirements
- Proficiency in Google Workspace and Microsoft Office.
Nice To Haves
- Bachelor’s degree or equivalent experience.
- Two or more years of relevant work experience.
Responsibilities
- Submit check payment requests and contract requests for New Development projects, ensuring accurate coding, timely approvals, and adherence to internal processes.
- Provide administrative support to executives, including calendar management, meeting coordination, monthly expense report submission, and travel booking.
- Plan and manage logistics for departmental and divisional events, activities, and new-hire onboarding.
- Administer the department’s shared document management system, including folder setup, vendor access, alert configuration, site updates, and project closeout archiving.
- Serve as the point person for interdepartmental communication and communication with consultants and vendors.
- Prepare and coordinate departmental documents, including agendas, presentations, memos, meeting minutes, and signature routing.
- Oversee day-to-day departmental operations, including invoice processing, office supply ordering, coordination with the Information Technology group for department technology needs, and drive and file audits.
Benefits
- Paid time off
- Matching 401(k)
- Health benefits
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
