Senior Administrative Assistant - Seattle

Lease Crutcher Lewis Careers • Seattle, WA

2d • Hybrid

About The Position

The Senior Administrative Assistant provides high-level administrative, operational, and logistical support to leaders and client-facing teams. This role requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities while handling confidential information with discretion. The Senior Administrative Assistant anticipates business needs, ensures seamless coordination across stakeholders, and serves as a trusted partner in daily operations.

Requirements

• 3-5 years of previous Administrative Office level work
• Highly proficient with Microsoft Suite products (Word, Outlook, Excel, PowerPoint, etc.)
• Strong time management and organizational skills with the ability to manage competing priorities.
• Exceptional attention to detail and follow-through.
• Self-sufficient, proactive, and solutions oriented.
• Excellent written and verbal communication skills.
• Proven ability to manage confidential information responsibly.

Nice To Haves

• Experience in senior-level administrative or executive support roles.
• Familiarity with expense management, travel coordination, and invoicing processes.
• Experience supporting multiple clients, teams, or field-based personnel.
• Previous experience with Spectrum, Concur and Smartsheet is a plus.

Responsibilities

• Provide comprehensive administrative support with a proven record of sustained performance and reliability.
• Manage complex scheduling for multiple clients and stakeholders, ensuring accuracy and efficiency.
• Anticipate leadership and client needs and take initiative to address issues before they arise.
• Demonstrate strong follow-up and tenacity to gather required information and drive tasks to completion.
• Work independently while exercising sound judgment in a fast-paced environment.
• Coordinate conferences and meetings, including registration, travel identification, logistics, and on-site support.
• Support office and client events, ensuring smooth execution and attention to detail.
• Manage office work requirements with flexibility for limited remote work as business needs allow.
• Arrange domestic and/or international travel, including flights, lodging, ground transportation, and itineraries.
• Manage expense reporting and invoicing using tools such as Concur.
• Ensure accuracy, timeliness, and compliance with company policies.
• Maintain a high level of proficiency in Microsoft Office Suite, including PowerPoint capabilities.
• Format, edit, and prepare professional documents and presentations.
• Utilize business systems and tools such as Concur, Spectrum, and DocuSign to support workflows.
• Coordinate field swag ordering, inventory management, and distribution.
• Maintain accurate records and ensure timely delivery of materials.
• Maintain report of field assignments of foremen and superintendents utilizing payroll reports.
• Handle sensitive and confidential information with discretion and integrity.
• Demonstrate strong attention to detail, punctuality, and consistent attendance.
• Uphold high standards of professionalism in all interactions.

Benefits

• Comprehensive healthcare plan with medical, dental, and vision coverage.
• Employer-funded Lifestyle Spending Account supports physical wellness for employees and their pets.
• Employer-funded Headspace membership supports mental wellness.
• Generous Health Savings Account with annual employer sponsored contributions.
• Employee Stock Ownership Plan (enrollment covered at no cost to you).
• 401(k) with a competitive matching program.
• Volunteer PTO.
• Charitable giving matching programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed