Senior Administrative Assistant

KIHOMAC•Byron, GA

16d•$15 - $22

About The Position

The Senior Administrative Assistant performs administrative and office staff management functions, supports management personnel, coordinates office and facility needs, and assists with company and customer activities. The role includes tracking Contract Data Requirements List (CDRL) deliverables and reviewing, submitting, and filing documents for accuracy and compliance with applicable policies, directives, regulations, and guidance while maintaining document configuration control as requested. The position requires an associate’s degree in a managerial field, though this requirement may be waived with five years of experience in addition to the stated experience requirement. A bachelor’s degree in a managerial field is preferred. The role requires U.S. citizenship; the ability to obtain a security clearance may be required.

Requirements

Associate’s degree in a managerial field required; this requirement may be waived with five years of experience in addition to the required experience below.
At least five years of experience supporting management personnel.
Ability to coordinate facility repairs.
High proficiency in Microsoft Office Suite.
Professional appearance and demeanor.
Excellent customer service attitude.
Ability to multitask, prioritize, and work independently.
Strong written and verbal communication skills.
Must be a U.S. citizen.
Ability to obtain a security clearance may be required.
Prolonged periods sitting at a desk and using computer screens.
Frequent wrist, hand, and finger movements using a keyboard, mouse, and handwriting.
Must be able to lift up to 20 pounds at times.

Nice To Haves

Bachelor’s degree in a managerial field.
Experience supporting management personnel within the DoD.

Responsibilities

Perform administrative and office staff management functions, including scheduling and appointment management, telephone answering and message taking, faxing, copying, word processing, presentation preparation, suspense and task tracking, and assisting with timecard record keeping.
Receive mail and couriered packages.
Assist with requesting quotes from vendors.
Assist with organizing and documenting receipts for company credit card vouchers.
Maintain organization of office common areas, break room, and supply room.
Schedule and set up conference rooms for company and customer functions, including planning and purchasing food and refreshments as needed.
Order day-to-day consumable office supplies as needed.
Assist in developing, coordinating, and scheduling office-sponsored events, such as family days.
Manage facility needs, including waste management, preventative building maintenance, custodial and landscaping needs; handle associated service contracts and supervise associated contractors.
Allocate office space according to needs and procure needed office furniture.
Obtain quotes and submit requests for building purchases and upgrades.
Track CDRL deliverables from preparation through approval and keep stakeholders informed.
Review, submit, and file reports, spreadsheets, and agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance; maintain configuration control of documents as requested.
Perform other duties as assigned.